DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 1
SUBJECT:
Contract Award: (Job Order Contract) Municipal Records Facility Upgrades
SUMMARY:
An Ordinance for the Municipal Records Facility Upgrades authorizing a Job Order Contract with Jamail and Smith Construction in an amount not to exceed $266,686.30, a FY 2016 Deferred Maintenance Project located in Council District 1.
BACKGROUND INFORMATION:
Project Background
The Municipal Records Facility is located at 719 South Santa Rosa St. and holds more than 1,500 volumes of court dockets, tax ledgers and vital records. The facility was purchased by the City in the 1990's. Since then, it has served to meet an increase demand for vital records, passports and archival records. It is estimated that more than 600 individuals visit the facility on a daily basis requesting immunization, birth or death certificates, passports and information regarding the municipal archives.
Previously, through Ordinance 2015-06-18-0541, the first phase of the interior renovation project was completed. The first phase provided cashier windows for a new vital records area for staff and a manager's office. The new work area also received new telephones, speakers, and security cameras. In August 2015, the facility received a new roof resurface.
The second phase of the interior renovation project provides for an enlarged lobby area with new HVAC equipment to serve the larger lobby area. The existing lobby is 600 square feet and will be expanded to 1,440 square feet. The project will also provide new restroom finishes and toilet partitions in the public restrooms. The enlarged lobby will also receive new security cameras. Project construction is anticipated to begin in November 2015 and is estimated to be completed by January 2016.
Procurement of Services
This project was selected to utilize the Job Ord...
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