City of San Antonio - File #: 15-5059

• File #: 15-5059
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 10/29/2015
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $909,000.00: (A) Tamez Refrigeration and Air Conditioning for appliance repair for the San Antonio Fire Department, (B) Vulcan Construction Materials, LLC for asphalt material-patching mixture, and (C) Environmental Systems Research Institute for Amendment six for a three year renewal of the ESRI license. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
10/29/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
10/29/2015 Annual Contracts



SUMMARY:
An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $909,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:

A. Tamez Refrigeration and Air Conditioning for Appliance Repair for the San Antonio Fire Department, $177,000.00 annually (1 contract, San Antonio Fire Department)

B. Vulcan Construction Materials, LLC for Asphalt Material - Patching Mixture, $157,000.00 annually (1 contract, Transportation and Capital Improvements Department)

C. Environmental Systems Research Institute for Amendment 6 of the ESRI Enterprise License Agreement, $575,000.00 annually (1 contract, Information Technology Services Department)

BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.


Contracts procured on the basis of low bid:
A. Tamez Refrigeration and Air Conditioning for Appliance Repair for the San Antonio Fire Department, $177,000.00 annually, upon award through December 31, 2018 with two, one year renewal options - will provide the San Antonio Fire Department (SAFD) with a contractor to provide repair parts and service for various appliances at 51 fire stations and 7 fire facilities located throughout the City. These repairs include, but are not limited to, appliances such as refrigerators, ice makers, natural gas and el...