DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Annual Contract for Citywide Janitorial Paper Products
SUMMARY:
An Ordinance authorizing one contract with Gulf Coast Paper Company to provide the City with the purchase and delivery of janitorial paper products for an estimated annual cost of $385,000.00. The initial term of this contract is December 1, 2015 through December 31, 2018 with two, one-year renewal options. No funds will be encumbered by this ordinance which provides for the procurement of janitorial paper products as required, based upon the Department's available budget.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the bid submitted by Gulf Coast Paper Company (Alternate Bid) for Janitorial Paper Products. This contract will provide the City with the purchase and delivery of janitorial paper products for use by City departments. Gulf Coast Paper Company will deliver orders on an as-needed basis with a minimum of twice a week delivery.
In accordance with the Office of Sustainability's recommendations, this contract will include "Environmentally Preferred Products". These products shall have a lesser or reduced effect on human health and the environment when compared with competing products that serve the same purpose.
Based on the current pricing structure for janitorial paper products, the City will realize a savings of 12.74% on core items for Janitorial Paper Products to include but not limited to paper towels, c-fold, multi-fold paper towels, face tissue, toilet seat liners and toilet tissue. These savings will favorably impact 70% of the projected spend on this contract. The balance of the projected spend will be from lower use items available through Gulf Coast Paper's specified catalogs at one set discount.
ISSUE:
The City issued an Invitation for Bid (IFB) for an "Annual Contract for Citywide Jan...
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