DEPARTMENT: Aviation
DEPARTMENT HEAD: Frank Miller
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
TXDOT Grant for Stinson Municipal Airport
SUMMARY:
Consideration of two Ordinances related to the Routine Airport Maintenance Program (RAMP) with the Texas Department of Transportation (TXDOT) at Stinson Municipal Airport (Stinson):
A. An Ordinance authorizing the reimbursement of up to $50,000.00 for an annual grant from TXDOT as part of the RAMP at Stinson for FY 2016. The funding is for maintenance projects such as roof repairs or painting of buildings. The City has participated in this program for more than five years.
B. An Ordinance authorizing the expenditure of the FY 2015 RAMP grant funds for the Terminal Office Space Build-Out project. Originally, the project identified for the FY 2015 RAMP funds was hangar roof repairs to the Texas Air Museum at Stinson, which was to be constructed through a Job Order Contract (JOC). Subsequently, the City was notified that a JOC was not an eligible construction delivery method for the RAMP grant. In order to maximize the funds in FY 2015, the RAMP grants were applied to another project, the Terminal Office Space Build-Out, which was solicitated as an Invitation for Bid (Low-Bid). The City’s match on both projects was the Stinson Revolving Fund.
BACKGROUND INFORMATION:
FY 2016 RAMP Grant
The Aviation Department and TXDOT have been working on a Routine Airport Maintenance Program grant for Stinson. For the program, the Aviation Department oversees the work and seeks reimbursement from TXDOT for up to $50,000.00. Previous projects include roof repairs to hangars, building repair projects and the painting of hangars.
FY 2015 RAMP Grant
In December 2014, City Council authorized the reimbursement of up to $50,000.00 in the RAMP through Ordinance 2014-12-11-1022 and identified the hangar roof repairs for the Texas Air Museum as the project the funds were intended for. In June 2015, the City Council authorized a task order to a Job Order Contract with Straight Line Management, LLC for the hangar repair work. Subsequently, the City was notified that a JOC was not an eligible construction delivery method for the RAMP grant. In order to maximize the funds in FY 2015, the RAMP grants were applied to another project, the Terminal Office Space Build-Out, which was solicitated as an Invitation for Bid (Low-Bid). The City’s match on both projects was the Stinson Revolving Fund.
ISSUE:
This action is consistent with City Council's policy of improving facilities at Stinson Municipal Airport and utilizing federal or state funding when available.
ALTERNATIVES:
City Council could elect not to approve the acceptance of the grant funds and the authorization of these expenditures. However, rejection of the grant may negatively impact the City's ability to receive future grant funding for future development and expansion of the airport’s facilities.
FISCAL IMPACT:
A. This Ordinance authorizes $100,000.00 from the Stinson Revolving Fund for Stinson Building Modifications project. TXDOT will reimburse the City up to $50,000.00 for this project.
B. The Ordinance authorizes the expenditure of $50,000.00 from already appropriated FY 2015 RAMP grant funds for the Terminal Office Space Build-Out project and increased the amount of Stinson Revolving Funds by $50,000.00 in the Texas Air Museum Hangar Roof Repairs project.
RECOMMENDATION:
Staff recommends the acceptance of RAMP grant for routine maintenance projects at Stinson Municipal Airport and the authorization of funds for the FY 2015 Grant.