DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 4
SUBJECT:
Change Order: 36th Street Phase IIIB (Billy Mitchell to General Hudnell): Drainage Culverts Value Engineering
SUMMARY:
An ordinance for the 36th Street Phase IIIB: Billy Mitchell to General Hudnell, authorizing a change order in the increased amount of $437,768.60 payable to Shannon Monk, an authorized 2012-2017 General Obligation and federally funded project, located in Council District 4.
BACKGROUND INFORMATION:
This project provides for the reconstruction of the roadway along 36th Street from Billy Mitchell to General Hudnell to include curbs, sidewalks, a shared use path and a drainage channel. Project construction began in August 2015 and is estimated to be completed by December 2016.
Previous Council Action
A previously executed contract with Shannon Monk for the 36th Street Phase IIIB project, from Billy Mitchell to General Hudnell, for $8,078,660.90 was approved by City Council on June 6, 2015, through Ordinance 2015-06-04-0481. No previous Change orders have been authorized for this contract. This change order will increase the contract by $ 437,768.60 to a contract amount of $8,516,429.50.
ISSUE:
This ordinance for the 36th Street Phase IIIB: Billy Mitchell to General Hudnell, authorizes a change order in the increased amount of $437,768.60 payable to Shannon Monk, an authorized 2012-2017 General Obligation and federally funded project, located in Council District 4.
The 36th Street Phase IIIB is the third phase of the 36th Street corridor within the Port Authority of San Antonio property. Due to drainage concerns, a drainage culvert crossing was requested by the Port Authority of San Antonio to be included as part of the construction of the 36th Street Phase IIIB project.
The culverts requested by Port Authority will be used for a future continuation of the drainage outfall at this location near the intersection of 36th Street and Gen. Hudnell Street. If these culverts are not installed with this project, it will require demolition of relatively new concrete paving and interruption of traffic on the new roadway. Port Authority has approached Council District 4 with the request for this work and the Council office is in support. Funding for this change order will come from 2012-2017 General Obligation Bond project at Ray Ellison Drive with no impact to the Ray Ellison Drive Project.
This plan revision has been discussed with TxDOT and Federal Highway Administration (FHWA) and has been approved.
ALTERNATIVES:
As an alternative, City Council could choose not to approve this change order nor to reallocate funding from Ray Ellison Project to fund this change order, however, if these culverts are not installed with this project, it will require demolition of new concrete paving and interruption of traffic on the new roadway. The most cost effective and least disruptive option is to approve this change order.
FISCAL IMPACT:
This is a one-time capital expenditure in the amount of $437,768.60 for the 36th Street Phase IIIB: Billy Mitchell to General Hudnell Project, made payable to Shannon Monk. This action reallocates $500,000 in 2012-2017 General Obligation Street Bonds included in the FY 2016-2021 Capital Improvement Budget from the Ray Ellison Project. The balance remaining from the reallocation will be used for construction administration.
RECOMMENDATION:
Staff recommends approving this change order, in the amount of $437,768.60, for the 36th Street Phase IIIB: Billy Mitchell to General Hudnell.