DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICT(S) IMPACTED: Council District 6
SUBJECT: Contract Award: Old Grissom Road
SUMMARY:
An ordinance for the Old Grissom Road resurfacing and pedestrian and bicycle project, awarding a construction contract to E-Z Bel Construction LLC in the amount of $1,166,766.18, of which $205,105.10 will be reimbursed by SAWS, a 2007-2012 Bond Savings funded project located in Council District 6.
BACKGROUND INFORMATION:
Project Background
Through the process of identifying and selecting potential projects to fund with the 2007-2012 Bond Savings, Council District 6 expressed interest in reconstructing Old Grissom Road. The intent of this project, as conceived by the Council office, was to provide street improvements as well as to allow pedestrian and bicycle connectivity to the Leon Creek Greenway trail.
This project provides for the construction of a pedestrian/bicycle underpass through a new 10 foot by 8 foot box structure under Old Grissom Road. The underpass structure will have no impact on the existing drainage conditions. Old Grissom Road will also be resurfaced from Culebra Road to Grissom Road. A Public Meeting was held on February 10, 2014. Project construction is anticipated to begin December 2015 and estimated to be completed by June 2016. Construction activities will take place six days a week, sunrise to sunset.
Procurement of Services
An Invitation for bids was advertised in the San Antonio Hart Beat, on the City’s website and on the Texas Electronic State Business Daily in September 2015. Bids for this Project were opened on September 29, 2015 and ten bidders responded. Of these, E-Z Bel Construction LLC submitted the lowest responsive bid. A matrix of the bid outcome is included herein as Attachment 2.
E-Z Bel Construction LLC is a small, minority-owned business and has agreed to meet a 15% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 2% African American Business Enterprise (AABE) subcontracting goal.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
An ordinance for Old Grissom Road, a 2007-2012 Bond Savings funded project located in Council District 6, awarding a construction contract to E-Z Bel Construction LLC in the amount of $1,166,766.18, of which $205,105.10 will be reimbursed by SAWS for their work.
This Project provides for the construction of a pedestrian/bicycle underpass through a new 10 foot by 8 foot box structure under Old Grissom Road. The underpass structure will have no impact on the existing drainage conditions. Old Grissom Road will be resurfaced from Culebra Road to Grissom Road. Project construction is anticipated to begin December 2015 and estimated to be completed by June 2016. Construction activities will take place six days a week, from sunrise to sunset.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise this Project. Considering the additional time required for another solicitation process, this would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $1,166,766.18, authorized payable to E-Z Bel Construction LLC, of which $205,105.10 will be reimbursed by SAWS. Funds are available from the 2007 General Obligation Bonds and are included in the FY 2016 - 2021 Capital Improvement Budget. This contract includes $120,000.00 from the 2015 Infrastructure Maintenance Program.
RECOMMENDATION:
Staff recommends approval of this ordinance awarding a construction contract in the amount of $1,166,766.18 to E-Z Bel Construction LLC, for construction of Old Grissom Road project.