DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
2016-2017 Flatwork Task Order Contracts
SUMMARY:
Consideration of the following two contracts totaling $6,496,407.50 for the FY 2016-2017 Infrastructure Maintenance Program:
a) An ordinance awarding the 2016-2017 Flatwork Task Order Contract to San Antonio Concepts Construction, LLC in an amount not to exceed $3,300,630.00, of which $48,250.00 will be reimbursed by San Antonio Water System.
b) An ordinance awarding the 2016-2017 Flatwork Task Order Contract to FD Concrete, LLC in an amount not to exceed $3,195,777.50, of which $43,030.00 will be reimbursed by San Antonio Water System.
BACKGROUND INFORMATION:
Project Background
During the FY 2016 Budget process, City Council approved $15 million to complete numerous sidewalk and pedestrian-related projects. Transportation and Capital Improvements Department has solicited bids for construction services and will be utilizing various construction companies to complete the construction of several sidewalk-related projects.
These two Task Order Contracts for flatwork projects include, but is not limited to, the construction of sidewalks, curbs, wheelchair ramps, retaining walls and any other work required for the completion of the assigned projects located throughout the City. SAWS participation on these contracts is necessary in order to complete adjustments to its existing infrastructure that impact City projects. SAWS will reimburse its improvement costs to the City of San Antonio based on the bid unit prices received per these construction contracts.
A task order contract is utilized when multiple projects are to be delivered through various programs and funding sources in a limited timeline, but the project specifics (scope and limits) are not known. A task order contract is awarded based on the capacity, or total dollar amount, anticipated to deliver a number of projects within a specified limited timeframe. Funding for these Projects may include, but is not limited to, Advanced Transportation District (ATD), General Fund, Neighborhood Access and Mobility Program (NAMP) or other funding sources.
The Infrastructure Maintenance Program is currently utilizing capacity from previously approved task order contracts which total approximately $3.6 million. An additional task order contract for the FY 2016-2017 Infrastructure Maintenance Program is anticipated to be presented to Council in January 2016 in order to award the remaining funding available from the previously approved $15 million for sidewalk and pedestrian-related projects.
Procurement of Services
a) This Contract was advertised for construction bids in August 2015, in the San Antonio Hart Beat, on the City’s website, and in the Texas Electronic State Business Daily. Bids were due on September 22, 2015 and eight bidders responded. Of these, San Antonio Concepts Construction, LLC submitted the lowest responsive bid.
San Antonio Concepts Construction, LLC is a small, minority-owned business and has agreed to meet a 11% Minority/Women Business Enterprise (M/WBE) subcontracting goal, and a 2% African American Business Enterprise (AABE) Subcontracting Goal.
b) This Contract was advertised for construction bids in August 2015, in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, and on TVSA. Bids were due on September 29, 2015 and seven bidders responded. Of these, FD Concrete, LLC submitted the lowest responsive bid.
F.D. Concrete is a small, minority-owned business and has agreed to meet a 11% Minority/Women Business Enterprise (M/WBE) subcontracting goal, and a 2% African American Business Enterprise (AABE) Subcontracting Goal.
These Task Order contracts were developed utilizing the formal competitive bid process. Therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
Consideration of the following two contracts totaling $6,496,407.50 for the FY 2016-2017 Infrastructure Maintenance Program:
a) This ordinance awards the 2016-2017 Flatwork Task Order Contract to San Antonio Concepts Construction, LLC in an amount not to exceed $3,300,630.00, of which $48,250.00 will be reimbursed by San Antonio Water System for necessary adjustments to its existing infrastructure.
b) This ordinance awards the 2016-2017 Flatwork Task Order Contract to FD Concrete, LLC in an amount not to exceed $3,195,777.50, of which $43,030.00 will be reimbursed by San Antonio Water System for necessary adjustments to its existing infrastructure.
This ordinance awards two task order contracts for the construction of sidewalk and pedestrian related projects to facilitate the completion of projects identified in the FY 2016 through FY 2020 Infrastructure Maintenance Program (IMP). During the FY 2016 Budget process, City Council identified $15 million to complete numerous sidewalk and pedestrian-related projects. These contracts will be utilized to ensure the timely completion of those projects along with any other sidewalk projects that materialize throughout the duration of these contracts.
ALTERNATIVES:
An alternative would be to individually bid out the Projects for construction. However, construction bid prices could be higher than those estimated with the Task Order Contract and bidding the Projects individually would prolong the delivery of these projects.
Another alternative to construction of these Projects by these contractors is to utilize TCI in-house staff. However, with the demands of completing the Infrastructure Management Program (IMP), the Department does not have the capacity to handle the volume of projects that are contemplated to be completed by the task order contractor.
FISCAL IMPACT:
This ordinance authorizes $6,496,407.50 for two task order contracts related to the FY 2016-2017 Infrastructure Management Program. Funding for these projects will come from, but is not limited to, Advanced Transportation District (ATD), General Fund, Neighborhood Access and Mobility Program (NAMP), or other funding sources. In addition, an estimated $91,280.00 will be reimbursed to the City by San Antonio Water Systems as projects are identified. The City makes no minimum guarantee pertaining to the volume of work.
RECOMMENDATION:
Staff recommends approval of these ordinances, awarding the following two contracts necessary to complete sidewalk-related projects identified in the FY 2016- FY 2017 Infrastructure Management Program:
a) 2016-2017 Flatwork Task Order Contract to San Antonio Concepts Construction, LLC in an amount not to exceed $3,300,630.00.
b) 2016-2017 Flatwork Task Order Contract to FD Concrete, LLC in an amount not to exceed $3,195,777.50.