DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Contract Award: 2016-2017 Task Order Contract for Storm Water Projects
SUMMARY:
An ordinance awarding the 2016-2017 Task Order Contract for Storm Water Projects, to J3 Company, LLC, for the construction of storm water projects citywide in an amount not to exceed $4,698,962.00.
BACKGROUND INFORMATION:
This contract will be primarily utilized to construct, repair and maintain storm water Task Order related projects throughout the City.
Task Order Contracts are utilized for small construction projects to allow for quick execution of work. Task Order Contracts are advertised with an estimated quantity of work and unit prices are set by the bidding contractor for the duration of the contract. Bid item quantities may vary from the estimated bid amount, as long as the contract does not exceed the awarded amount.
Procurement of Services:
This contract was advertised for bids in August 2015 in the San Antonio Hart Beat, on the City's website, on the Texas Electronic State Business Daily and on TVSA. Bids for this Project were opened on September 22, 2015 and four bidders responded. Of these, J3 Company, LLC submitted the lowest responsive bid.
J3 Company, LLC has committed to 17% M/WBE subcontractor participation and 2% AABE subcontractor participation.
This Task Order contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
This ordinance awards the 2016-2017 Task Order Contract for Storm Water Projects to J3 Company, LLC, for the construction of storm water projects, citywide, in an amount not to exceed $4,698,962.00.
TCI will utilize the construction services of J3 Company, LLC on an as-needed basis, in order to expedite delivery and completion of various storm water Task Order related projects located throughout the City. Such work may entail storm sewer, culvert, inlet, channelization, detention pond, and outfall structure.
ALTERNATIVES:
An alternative for the completion of this work is to use in-house staff; however, with the demands of implementing their daily maintenance of storm water infrastructure responsibilities, the timely completion of this additional work by staff cannot be guaranteed.
Another alternative would be to individually bid out each project for construction; however, the construction bid prices may be greater than those estimated with the Task Order Contract. Additionally, bidding projects individually would prolong the delivery of these projects.
FISCAL IMPACT:
The cumulative amount for the task orders shall not exceed $4,698,962.00, authorized payable to J3 Company, LLC. Projects will be funded through various funding sources which may include, but are not limited to the Storm Water Revenue Bonds, Storm Water Operating Fund and Regional Facilities. The City makes no minimum guarantee pertaining to the volume of work.
RECOMMENDATION:
Staff recommends the approval of this ordinance awarding a construction contract to J3 Company, LLC, in the amount of $4,698,962.00 for 2016-2017 Task Order Contract for Storm Water Projects.