DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Claims Audit Services
SUMMARY:
This ordinance authorizes the City Manager or her designee to acquire claims audit services for the City of San Antonio from The Jenkins Agency, Inc. The proposed contract is for a period of three (3) years, beginning January 1, 2016 and ending December 31, 2018 at an annual cost not to exceed $20,000.00, with two, one-year renewal options. If available options are exercised, the total value of the contract will be $100,000.00.
BACKGROUND INFORMATION:
The City of San Antonio is primarily self insured for workers' compensation, general liability and automobile liability claims. Over the last ten years, the City has received an average of 1,500 workers' compensation claims and 1,074 general liability/automobile liability claims per year. The workers' compensation claims are processed and adjusted by a Third Party Administrator (TPA). January 1, 2015, the City's Risk Management Division began processing the general liability and auto liability claims internally.
On April 1, 2015 the Finance Department, Purchasing Division, issued a Request for Proposal (RFP) to solicit responses from qualified firms interested in providing claims audit services. The recommended Respondent will conduct an annual claims audit of the City's Third Party Administrator (TPA) workers' compensation and medical cost containment services and the City's internal general liability and auto liability claims handling program. The annual claims audit shall commence during the month of January and final reports shall be provided to the City's Risk Manager no later than March 31st of the same year. In addition, the Respondent will provide up to 100 hours of annual claims consulting services.
The City received only one response. Upon examination, the bid was determined to be non-responsive to the requirements of the RFP and...
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