DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Contract Awards for Street Maintenance Projects
SUMMARY:
Consideration of four task order contracts related to the FY 2016-2020 Infrastructure Management Program (IMP):
A. An ordinance awarding an Asphalt Overlay Contract to Clark Construction of Texas, Inc. in an amount not to exceed $8,618,595.00 of which $211,550.00 will be reimbursed by San Antonio Water Systems (SAWS) and $29,250.00 by CPS Energy.
B. An ordinance awarding an Asphalt Overlay Contract to J&P Paving Company, Inc. in an amount not to exceed $4,091,381.80 of which $143,650.00 will be reimbursed by San Antonio Water Systems (SAWS) and $9,550.00 by CPS Energy.
C. An ordinance awarding an Asphalt Overlay Contract to Clark Construction of Texas, Inc. in an amount not to exceed $8,805,694.20 of which $118,950.00 will be reimbursed by San Antonio Water Systems (SAWS) and $36,300.00 by CPS Energy.
D. An ordinance awarding an Asphalt Overlay Contract to J&P Paving Company, Inc. in an amount not to exceed $3,806,532.28 of which $121,800.00 will be reimbursed by San Antonio Water Systems (SAWS) and $9,950.00 by CPS Energy.
BACKGROUND INFORMATION:
Project Background
City Council approved $64 million in the FY 2016 Budget to complete both in-house and contract street maintenance projects. Of this amount, approximately 97 miles and $54 million in street maintenance projects will be completed through the use of construction contractors. These contracts also will be utilized to complete $400,000.00 of bus pads funded with the City’s FY 2016 Advanced Transportation District funds, $595,950.00 of utility adjustments to be reimbursed by SAWS and $85,050.00 of utility adjustments to be reimbursed by CPS Energy.
The Transportation & Capital Improvements Department solicited bids for construction services and will be utilizing various construction companies to complete these projects. Additional contracts will be awarded at a later date.
These contracts were advertised for construction bids in September/October 2015 in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily and on TVSA.
Each contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a Minority/Women Business Enterprise (M/WBE) subcontracting goal and an African American Business Enterprise (AABE) subcontracting goal for each contract. The table below shows the M/WBE and AABE commitments for each package proposed for contract award through these ordinances.
Table 1. Subcontracting Goals and Contractor Commitments
|
Item |
Pkg |
Construction Contractor |
M/WBE Commitment |
AABE Commitment |
|
A |
1 |
Clark Construction |
5 % |
1% |
|
B |
2 |
J&P Paving |
7 % |
1% |
|
C |
3 |
Clark Construction |
8.1 % |
1% |
|
D |
4 |
J&P Paving |
10.4 % |
1% |
ISSUE:
Consideration of four task order contracts related to the FY 2016-2020 Infrastructure Management Program (IMP):
A. This ordinance awards an Asphalt Overlay Contract to Clark Construction of Texas, Inc. in an amount not to exceed $8,618,595.00 of which $211,550.00 will be reimbursed by San Antonio Water Systems (SAWS) and $29,250.00 by CPS Energy.
B. This ordinance awards an Asphalt Overlay Contract to J&P Paving Company, Inc. in an amount not to exceed $4,091,381.80 of which $143,650.00 will be reimbursed by San Antonio Water Systems (SAWS) and $9,550.00 by CPS Energy.
C. This ordinance awards an Asphalt Overlay Contract to Clark Construction of Texas, Inc. in an amount not to exceed $8,805,694.20 of which $118,950.00 will be reimbursed by San Antonio Water Systems (SAWS) and $36,300.00 by CPS Energy.
D. This ordinance awards an Asphalt Overlay Contract to J&P Paving Company, Inc. in an amount not to exceed $3,806,532.28 of which $121,800.00 will be reimbursed by San Antonio Water Systems (SAWS) and $9,950.00 by CPS Energy.
TCI has begun construction of the FY 2016 Street Maintenance Program utilizing three existing contracts that were awarded on February 12, 2015 totaling $12,263,961.88 through Ordinance numbers 2015-2-12-0089 and 2015-2-12-0090.
These proposed ordinances authorize additional contract capacity in the amount of $25,322,203.28 for the construction of FY 2016 street maintenance projects. Table 2 summarizes construction amounts for items A through D being presented for City Council consideration:
Table 2. Construction Amounts by Contractor
|
Item |
Pkg. |
Contractor |
FY 2016 Construction |
|
A |
Asphalt Overlay - Package 1 |
Clark Construction |
$8,618,595.00 |
|
B |
Asphalt Overlay - Package 2 |
J & P Paving |
$4,091,381.80 |
|
C |
Asphalt Overlay - Package 3 |
Clark Construction |
$8,805,694.20 |
|
D |
Asphalt Overlay - Package 4 |
J&P Paving |
$3,806,532.28 |
|
|
|
|
|
|
|
Total: |
$25,322,203.28 |
ALTERNATIVES:
An alternative would be to re-bid these four packages; however, there are no guarantees this will result in more favorable prices. Re-bidding would delay the delivery of the FY 2016 Street Maintenance Program and would result in approximately 40 miles of asphalt overlay projects not being completed by the end of the fiscal year deadline.
FISCAL IMPACT:
Funding for these Projects may include, but is not limited to the General Fund, Certificates of Obligation, and Advanced Transportation District Program.
RECOMMENDATION:
Staff recommends approval of the following items related to the FY 2016-2020 Infrastructure Management Program:
A. An ordinance accepting the lowest responsive bid and awarding an Asphalt Overlay Contract to Clark Construction of Texas, Inc. in an amount not to exceed $8,618,595.00 of which $211,550.00 will be reimbursed by San Antonio Water Systems (SAWS) and $29,250.00 by CPS Energy.
B. An ordinance accepting the lowest responsive bid and awarding an Asphalt Overlay Contract to J&P Paving Company, Inc. in an amount not to exceed $4,091.381.80 of which $143,650.00 will be reimbursed by San Antonio Water Systems (SAWS) and $9,550.00 by CPS Energy.
C. An ordinance accepting the lowest responsive bid and awarding an Asphalt Overlay Contract to Clark Construction of Texas, Inc. in an amount not to exceed $8,805,694.20 of which $118,950.00 will be reimbursed by San Antonio Water Systems (SAWS) and $36,300.00 by CPS Energy.
D. An ordinance accepting the lowest responsive bid and awarding an Asphalt Overlay Contract to J&P Paving Company, Inc. in an amount not to exceed $3,806,532.28 of which $121,800.00 will be reimbursed by San Antonio Water Systems (SAWS) and $9,950.00 by CPS Energy.