DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Task Order Contracts for Traffic Signal Systems
SUMMARY:
Consideration of two task order contracts for the installation of Traffic Signal Systems and other devices throughout the City:
A. An ordinance awarding a Task Order Contract to D&G Energy Corporation in an amount not to exceed $2,632,189.75, for a term beginning February 11, 2016 and ending February 11, 2019.
B. An ordinance awarding a Task Order Contract to E-Z Bel Construction, LLC in an amount not to exceed $2,613,283.97, for a term beginning February 11, 2016 and ending February 11, 2019.
BACKGROUND INFORMATION:
Project Background
Throughout each year, traffic signals and other projects are constructed to address specific traffic or pedestrian safety needs. Typical projects include, but are not limited to, the installation of traffic signals, pedestrian hybrid beacons, school flashers, Intelligent Transportation System (ITS) devices, and any other related work. D&G has provided these services to the City previously and is familiar with the types of projects this contract entails.
The Transportation & Capital Improvements Department solicited bids for construction services and will be utilizing various construction companies to complete these projects.
Procurement of Services
These contracts were advertised for construction bids in November/December 2015, in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, and on TVSA. Bids for Package A were due on Tuesday, November 24, 2015, and four (4) bidders responded. D&G Energy Corporation was the lowest responsive bidder with a bid amount of $2,622,195.75. Bids for Package B were due on Tuesday, December 1, 2015, and two (2) bidders responded. E-Z Bel Construction, LLC was the lowest responsive bidder with a bid amount of $2,613,283.97.
Both D&G Energy Corporation and E-Z Bel Construction have agreed to meet the 9% Minority/Women Business Enterprise (M/WBE) subcontracting goal for each contract.
These construction contracts were developed utilizing the low bid process; therefore, Discretionary Contracts Disclosure Forms are not required.
ISSUE:
Consideration of two task order contracts for the installation of Traffic Signal Systems and other devices throughout the City:
A. An ordinance awarding a Task Order Contract to D&G Energy Corporation in an amount not to exceed $2,632,189.75, for a term beginning February 11, 2016 and ending February 11, 2019.
B. An ordinance awarding a Task Order Contract to E-Z Bel Construction, LLC in an amount not to exceed $2,613,283.97, for a term beginning February 11, 2016 and ending February 11, 2019.
These contracts will be utilized to complete projects pertaining to the installation of traffic signals, pedestrian hybrid beacons, school flashers, Intelligent Transportation System (ITS) devices, and any other related work throughout the contract term beginning February 11, 2016 and ending February 11, 2019. The contractors will be providing all materials and labor to complete each issued task order.
ALTERNATIVES:
An alternative to awarding these contracts would be to individually bid out the projects for construction. However, construction bid prices could be higher than those estimated with these Task Order Contracts, and bidding the projects individually would prolong the delivery of these projects.
FISCAL IMPACT:
A. Expenditures for these services are subject to available funding and are authorized by individual projects at the time work is requested or project funds are appropriated through ordinance. Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work.
B. Expenditures for these services are subject to available funding and are authorized by individual projects at the time work is requested or project funds are appropriated through ordinance. Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work.
If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action. Potential funding sources for individual work orders include, but are not limited to, the Advanced Transportation District (ATD), and the General Fund.
RECOMMENDATION:
Staff recommends the approval of the following items related to the installation of Traffic Signal Systems and other devices throughout the City:
A. An ordinance awarding the Task Order Contract for Traffic Signal Systems construction contract to D&G Energy Corporation in an amount not to exceed $2,632,189.75 for a term beginning February 11, 2016 and ending February 11, 2019.
B. An ordinance awarding the Task Order Contract for Traffic Signal Systems construction contract to E-Z Bel Construction, LLC in an amount not to exceed $2,613,283.97, for a term beginning February 11, 2016 and ending February 11, 2019.