DEPARTMENT: Pre-K 4 SA
DEPARTMENT HEAD: Kathy Bruck, CEO
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Pre-K 4 SA FY 2016 Authorized Personnel
SUMMARY:
This is an item that would approve the amendment of the FY 2016 authorized personnel from 407 to 409 positions as adopted by the Pre-K 4 SA Board of Directors on February 2, 2016 to support the Competitive Grants program.
BACKGROUND INFORMATION:
Pre-K 4 SA is a voter approved program that promised the community four pillars of service including education center services, parent engagement, professional development services, and competitive grants to education partners serving four-year olds. To prepare for the Competitive Grants program, in FY 2016 Pre-K 4 SA released a competitive grants Request for Proposals (RFP) totaling $4.25 million, and has begun the review process on the applications. To support the grants program, Pre-K 4 SA needs staff to monitor, evaluate, and report on the grants.
More specifically, Pre-K 4 SA released an RFP for applicants on November 6, 2015 to public/charter schools, private/parochial schools, and childcare centers. Staff conducted two pre-submittal conferences prior to the application deadline of December 18, 2015. City Council was briefed during the B-Session on December 16, 2015. Pre-K 4 SA staff convened three committees of specialists in each of the three applicant categories to review grants received to recommend programs for the Board of Directors approval in April 2016. Contracts for funds will begin for the 2016-17 school year. City Council will not need to approve grant awards as the Pre-K 4 SA Board of Directors has the responsibility to do so.
ISSUE:
On February 2, 2016, the Pre-K 4 SA Board of Directors approved the addition of two positions to the prior approved FY 2016 personnel complement to manage the Competitive Grants program. The staff will develop the performance metrics, monitoring procedures, and required documentation to successfully monitor and evaluate the awarded grantees when the contracts begin in July 2016. The total of all grants awarded may be up to $4.25 million in Pre-K 4 SA funds and may include public/charter, private/parochial, and childcare center providers.
ALTERNATIVES:
If not approved, the City and Corporation would need to find a mutually agreed upon alternative solution such as contracting out monitoring and compliance services.
FISCAL IMPACT:
The total anticipated cost to add these two positions is $50,113.15 for the remainder of Pre-K’s 2016 fiscal year. Funds are available in the FY 2016 Pre-K 4 SA Operating Fund as approved by the Pre-K 4 SA Board of Directors. This item has no impact to the City’s General Fund.
RECOMMENDATION:
Staff recommends the approval of the amendment of the Pre-K 4 SA FY 2016 authorized personnel from 407 to 409 positions as adopted by the Pre-K 4 SA Board of Directors on February 2, 2016 to support the Competitive Grants program.