DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: CityWide
SUBJECT:
Annual Contract for Property Management Information System Software and Implementation for San Antonio Airport System
SUMMARY:
This ordinance authorizes acceptance of a proposal from Air-Transport IT Services, Inc. to provide the San Antonio Airport System with a Property Management Information System for a total cumulative amount of $631,664.00 for an initial term of three years, with options to renew the term of the agreement for two additional one-year periods. The annual contract amount is $441,200.00 for Year 1, $45,526.00 for Year 2, $46,892.00 for Year 3, and if renewed, $48,299.00 for Year 4, and $49,747.00 for Year 5. This project is funded by Airport Capital Improvement Funds and Airport Operating and Maintenance Funds.
BACKGROUND INFORMATION:
This contract will provide for the initial purchase and on-going maintenance of a Property Management Information System (PMIS) which will give the Aviation Department the ability to more efficiently and effectively manage leases and contracts for land, buildings and concessions; manage utilities, accounts receivable, cash receipts and billings; produce budgets, forecasts, and various statistical and financial reports; and establish airline rates and charges. The Aviation Department currently has approximately 400 active billing accounts, 500 monthly cash transactions and total annual revenues of $80 million.
The City issued a Request for Competitive Sealed Proposal for "Property Management Information System Software and Implementation" (RFCSP 6100005548) on April 8, 2015. On May 15, 2015, the Aviation Department received five proposals.
The evaluation committee consisted of representatives from Aviation Department, Finance Department, and ITSD. The Finance Department, Purchasing Division facilitated by ensuring compliance with City procurement policies and procedures.
The e...
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