DEPARTMENT: Human Resources
DEPARTMENT HEAD: Lori Steward, Human Resources Director
COUNCIL DISTRICTS IMPACTED: City-wide
SUBJECT:
Employee Benefits Consulting Contract
SUMMARY:
This ordinance authorizes the City Manager or her designee to execute a contract with Arthur J. Gallagher & Co., dba Gallagher Benefits, to provide employee benefit consulting services for civilian, uniformed and retired employees with total compensation in an amount up to $395,000.00 per year. The term of this contract is three (3) years, beginning March 3, 2016 and ending March 2, 2019, with the option to renew for two (2) additional one (1) year periods, subject to and contingent upon funding by City Council.
BACKGROUND INFORMATION:
Benefits consultant services for the City of San Antonio include actuarial valuation analysis, cost analysis and validation studies for plan design changes and the development of strategies to effectively control costs while maximizing benefits to all employees, retirees and their dependents.
The consultant will provide guidance on services such as strategic planning for healthcare and wellness services, actuarial services, vendor management, reporting and compliance for all employee benefit plans. These services are an integral part of the annual budget process and legal compliance of the delivery of the employee benefits plans.
The Finance Department, Purchasing Division on behalf of the Human Resources Department released a Request for Proposal (RFP) on November 9, 2015 seeking proposals for a qualified Respondent interested in providing Employee Benefits Consultant services. The RFP was advertised in the San Antonio Express-News on November 10, 2015. A pre-submittal conference was held on November 19, 2015, to allow for Respondent questions and clarification to the RFP. Eight (8) proposals were received by the December 11, 2015 deadline. One firm withdrew from consideration during the evaluation process. The ...
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