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File #: 16-1601   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 3/10/2016
Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $15,761,000.00: (A) 911 Auto Centers, LLC, Crossroads Collision Center, Galaxie Body Works, Inc., Red McCombs Ford d/b/a Red McCombs Collision Center, and Southwest Paint and Body for on-call collision repairs for sedans and light-duty pickup trucks, (B) IPC (USA) Inc. for gasoline and diesel fuels, (C) Poppe Automotive Warehouse for automotive shop supplies, (D) SAT Radio Communications, LTD d/b/a Industrial Communications for the purchase and repair of Firecom systems and headsets, and (E) Litho Press, Inc. for SWMD organics guides. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]
Attachments: 1. TOC, 2. 61-6283 On-Call Collision Repairs, 3. Bid Tab 021516, 4. Southwest Paint and Body-1295, 5. Galaxie Body Works-1295, 6. Crossroads-1295, 7. Red McCombs 1295, 8. 911 Auto Center-1295, 9. 61-6739 IPC, USA, 10. Bid Tab 021516, 11. Amendment -Signed, 12. IPAC 1295, 13. 61-6852 Poppe Automotive Warehouse, 14. 61-6852 Bid Tab 021516, 15. FORM 1295 Poppe Automotive Warehouse received 2-4-16, 16. 61-6970 SAT Radio Communications, 17. Bid Tab, 18. Industrial Communications - HB1295, 19. 61-7014 Litho Press, Inc., 20. Bid Tab 021516, 21. 1295 Litho, 22. Draft Ordinance, 23. Ordinance 2016-03-10-0194
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: CityWide


SUBJECT:

3/10/2016 Annual Contracts



SUMMARY:

An ordinance awarding nine contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $15,761,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:

A. 911 Auto Centers, LLC, Crossroads Collision Center, Galaxie Body Works, Inc., Red McCombs Ford d/b/a Red McCombs Collision Center, and Southwest Paint and Body for On-Call Collision Repairs for Sedans & Light-Duty Pickup Trucks, $800,000.00 annually (5 contracts, Building and Equipment Services Department)

B. IPC (USA) Inc. for Gasoline and Diesel Fuels, $14,800,000.00 annually (1 contract, Building and Equipment Services Department)

C. Poppe Automotive Warehouse for Automotive Shop Supplies, $62,000.00 annually (1 contract, Solid Waste Management, Building and Equipment Services, Aviation, and Fire Departments)

D. SAT Radio Communications, LTD dba Industrial Communications for the Purchase and Repair of Firecom System and Headsets, $43,000.00 annually; $216,000.00 contract period (1 contract, San Antonio Fire Department)

E. Litho Press, Inc. for SWMD Organic Guides, $56,000.00 annually (1 contract, Solid Waste Management Department)



BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of Unforeseen Damage exemption:
A. 911 Auto Centers, LLC, Crossro...

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