DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICT(S) IMPACTED: Council District 9
SUBJECT: Contract Award: Redland Road North - Ridgewood Parkway to Loop 1604 Project
SUMMARY:
An ordinance for the Redland Road North Project, a 2012-2017 Bond-funded project located in Council District 9, awarding a construction contract to J3 Company, LLC in the amount of $14,714,638.00, of which $2,831,760.00 will be reimbursed by SAWS and $479,976.00 will be reimbursed by CPS Energy.
BACKGROUND INFORMATION:
Project Background
On May 12, 2012 voters approved $10.7M in the Streets Proposition and $10.7M in the Drainage Proposition for the Redland Road North project.
This Project provides for reconstruction and widening of Redland Road North to a four lane roadway with a raised median and a two-way left turn lane, shared use path, curbs, sidewalks, driveway approaches, traffic-signal improvements and drainage improvements, as needed, from Ridgewood Parkway to Loop 1604. Drainage improvements will include underground drainage pipes and box culverts to capture off-site and street runoff which will outfall into existing tributary drainage channels adjacent to the project.
A Public Meeting was held on August 5, 2014 at the House of Living Bread Church. Project construction is anticipated to begin April 2016 and estimated to be completed by September 2017. Construction activities will take place from sun up to sun down.
Procurement of Services
An Invitation for bids was advertised in the San Antonio Hart Beat, on the City’s website and on the Texas Electronic State Business Daily in December 2015. Bids for this Project were opened on January 12, 2016 and seven bidders responded. Of these, J3 Company, LLC submitted the lowest responsive bid. A matrix of the bid outcome is included herein as Attachment 2.
The Small Business Economic Development Advocacy (SBEDA) Program Goal Setting Committee set a 19% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 2% African-American Business Enterprise (AABE) subcontractor participation for this contract. The Economic Development Department approved a partial waiver submitted by J3 Company, LLC, because the contractor demonstrated a good faith effort to provide subcontracting opportunities for small, minority and women-owned businesses.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
An ordinance for Redland Road North, a 2012-2017 Bond-funded project located in Council District 9, awarding a construction contract to J3 Company, LLC in the amount of $14,714,638.00, of which $2,831,760.00 will be reimbursed by SAWS and $479,976.00 will be reimbursed by CPS Energy for their work.
This Project provides for reconstruction and widening of Redland Road North to a four lane roadway with a raised median and a two-way left turn lane, shared use path, curbs, sidewalks, driveway approaches, traffic-signal improvements and drainage improvements, as needed, from Ridgewood Parkway to Loop 1604. Drainage improvements will include underground drainage pipes and box culverts to capture off-site and street runoff which will outfall into existing tributary drainage channels adjacent to the project.
Project construction is anticipated to begin April 2016 and estimated to be completed by September 2017. Construction activities will take place six days a week, from sunrise to sunset.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise this Project. Considering the additional time required for another solicitation process, this adversely would affect the timely completion of the Project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $14,714,638.00, authorized payable to J3 Company, LLC, of which $2,831,760.00 will be reimbursed by SAWS and $479,976.00 will be reimbursed by CPS Energy. Funds are available from the 2012 General Obligation Bonds and are included in the FY 2016 - 2021 Capital Improvement Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance awarding a construction contract in the amount of $14,714,638.00 to J3 Company, LLC, for construction of Redland Road North Project.