DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
2016-2017 Task Order Contact for Traffic Engineering Projects- Package 1
SUMMARY:
An ordinance authorizing the execution of a Task Order Contract for 2016-2017 bike and intersection improvements, traffic calming and Vision Zero safety projects throughout the City with Clark Construction of Texas, Inc. in an amount not to exceed $2,939,441.00 for projects located Citywide.
BACKGROUND INFORMATION:
Project Background
Each year, Transportation and Capital Improvements (TCI) Traffic Engineering Division is responsible for implementing various projects throughout the City. The needs range from Infrastructure Management Program (IMP) bike and intersection improvements to special traffic calming and Vision Zero pedestrian safety projects. The demand for such projects has increased so dramatically that the existing Streets Division on-call contracts no longer can accommodate the Traffic Engineering Division projects.
Procurement of Services
This contract was advertised for construction bids on February 3 2016, in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, and on TVSA. Bids were due on Tuesday, February 23, 2016, and two (2) bidders responded. Clark Construction of Texas, Inc. was the lowest responsive bidder with a bid amount of $2,939,441.00.
Clark Construction of Texas, Inc. has agreed to meet the 15% Minority/Women Business Enterprise (M/WBE) and the 1% African American Business Enterprise (AABE) subcontracting goal for this contract.
This construction contract was developed utilizing the low bid process; therefore, Discretionary Contracts Disclosure Forms are not required.
ISSUE:
This ordinance authorizes the execution of a Task Order Contract for 2016-2017 bike and intersection improvements, traffic calming and Vision Zero safety projects throughout the City with Clark Construction of Texas, Inc. in an amount not to exceed $2,939,441.00 for projects located Citywide.
This contract will be utilized to complete projects pertaining to Bike IMP, Intersection Implement IMP, Vision Zero, Traffic Calming and any other related work throughout the contract term beginning March 31, 2016 and ending March 31, 2019. Clark Construction of Texas, Inc. will be providing all materials and labor to complete each issued task order.
ALTERNATIVES:
An alternative to awarding these contracts would be to individually bid out the projects for construction. However, construction bid prices of individual projects would minimize bid quantities for each contract and eliminate the bulk material savings that could be found on Task Order Contracts. Additionally, bidding the projects individually would prolong the delivery of these projects.
FISCAL IMPACT:
Expenditures for these services are subject to available funding and are authorized by individual projects at the time work is requested or project funds are appropriated through ordinance. Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work.
If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action. Potential funding sources for individual work orders include, but are not limited to, Certificates of Obligation, Tax Notes, Advanced Transportation District, and General Fund.
RECOMMENDATION:
Staff recommends the approval of an ordinance authorizing the execution of a Task Order Contract for 2016-2017 bike and intersection improvements, traffic calming and Vision Zero safety projects throughout the City with Clark Construction of Texas, Inc. in an amount not to exceed $2,939,441.00 for projects located Citywide.