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File #: 16-1834   
Type: Purchase of Equipment
In control: City Council A Session
On agenda: 3/31/2016
Posting Language: An Ordinance accepting the bids from Centerline Supply, H & E Equipment Services, Tejas Equipment Rentals and Vermeer Equipment to provide seven replacement units and one additional unit of medium duty equipment to the City’s Transportation & Capital Improvements, Convention and Sports Facilities and Parks & Recreation Departments for a total cost of $416,978.00, funded from the Equipment Renewal and Replacement Fund and the Storm Water Operations Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]
Attachments: 1. Original Bid - Centerline Supply, 2. Original Bid - H&E Equpiment Services, 3. Original Bid - Tejas Equipment Rentals, 4. Original Bid - Vermeer Equipment, 5. Bid Tab 021816, 6. HB1295 - Centerlline, 7. HB1295 - H E EQUIPMENT, 8. HB1295 - Vermeer, 9. HB1295 - Tejas Equipment, 10. Ordinance 2016-03-31-0217

DEPARTMENT: Finance                     

 

 

DEPARTMENT HEAD: Troy Elliott

                     

                     

COUNCIL DISTRICTS IMPACTED: CityWide

 

 

SUBJECT:

 

Medium Duty Equipment

 

 

 

SUMMARY:

 

 

This ordinance authorizes acceptance of four bids from Centerline Supply, H & E Equipment Services, Tejas Equipment Rentals and Vermeer Equipment to provide seven replacement units and one additional unit of medium duty equipment for a total cost of $416,978.00.  Funding for this purchase is available from the Equipment Renewal and Replacement Fund (ERRF) and the Storm Water Operations Fund.

 

 

 

 

BACKGROUND INFORMATION:

 

Submitted for City Council consideration and action is the tabulation of four competitive bids for seven replacement units and one additional unit of medium duty equipment for a total cost of $416,978.00.  This equipment includes two trailer mounted paint stripers, two operator propelled paint stripers, one concrete/pavement saw, one 6,000 lb LPG forklift, one material handling man lift and one diesel brush chipper.  The Transportation & Capital Improvements, Convention and Sports Facilities and Parks & Recreation Departments utilize this equipment in the maintenance and repairs to thoroughfares, public parks throughout San Antonio and the Alamodome.

 

Low responsive bids for items 1 and 2 are recommended for award to Centerline Supply, items 3 and 6 to H&E Equipment Services, item 5 to Tejas Equipment Rentals and item 10 to Vermeer Equipment.  Bids for items 4 and 7 did not meet specifications by all respondents. Items 8 and 9 were deleted due to no bids received and all will be rebid at a later date.

 

 

 

ISSUE:

This contract will provide six units for the Transportation & Capital Improvements Department, one unit for the Convention and Sports Facilities Department and one unit for the Parks & Recreation Department.  Seven pieces of medium duty equipment are replacements for existing equipment and one piece is an additional item to the City’s Fleet.

 

The life expectancy for these medium duty equipment machines is 60 months to 120 months.

 

This equipment has a minimum of one year / 1,000 hours parts and labor warranty for any manufacturer’s defects for items of its manufacture.  The warranty shall commence from the date the City places the equipment in service. 

 

Due to the lack of small, minority, and/or women businesses available to provide these goods, the SBEDA Program did not apply to this solicitation.

 

There were no bids submitted from local bidders for this contract; therefore, the Local Preference Program was not applied.

 

The Veteran-Owned Business Program does not apply to good/supplies contracts, so no preference was applied to this contract.

 

 

 

 

ALTERNATIVES:

 

All of the replaced equipment has met or will meet its age or hour requirement cycles for replacement.  The replacement date is considered the optimum time for replacement as delaying the acquisition could make the vehicles no longer economically feasible to repair and could lead to the departments’ inability to provide essential services to the residents of San Antonio.

 

 

 

 

FISCAL IMPACT:

 

Funding is available for this purchase from the Equipment Renewal and Replacement Fund in the amount of $338,430.00 and the Storm Water Operations Fund in the amount of $78,548.00.  

 

 

 

RECOMMENDATION:

 

Staff recommends the approval of contracts with Centerline Supply for a cost of $130,626.00; H & E Equipment Services for a cost of $181,630.00; Tejas Equipment Rentals for a cost of $26,174.00 and Vermeer Equipment for a cost of $78,548.00. 

 

 

These contracts were procured on the basis of low bid and a Contracts Disclosure form is not required.