DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Council Districts 1, 3 and 6
SUBJECT:
Plexipave Resurfacing at Mission Del Lago-Mattox Park, New Territories, West End and Acme Parks
SUMMARY:
This ordinance authorizes a contract with Premier Courts Limited Company to provide the Parks and Recreation Department with Plexipave sports court resurfacing at Mission Del Lago-Mattox Park Tennis Court, New Territories Park Tennis and Basketball Courts, West End Park Basketball Court and Acme Park Basketball Court for a total cost of $78,690.80. Funding is available from the FY2016 Parks and Recreation adopted operating budget.
BACKGROUND INFORMATION:
Submitted for Council consideration and action is the offer submitted by Premier Court Limited Company utilizing the Texas BuyBoard contract number 476-15 to provide all labor material and equipment for the sport court resurfacing of one tennis court at Mission Del Lago-Mattox Park for a cost of $34,597.60, two tennis and two basketball courts at New Territories Park for a cost of $29,747.20, one basketball court at West End Park for a cost of $6,006.00, and one basketball court at Acme Park for $8,340.00. The total cost of this project is $78,690.80.
The basketball and tennis courts require maintenance due to usage wear and tear and the elements. Previous maintenance of these sports courts has consisted of painting the courts and striping them as per basketball and/or tennis rules and regulations. It is necessary to perform more extensive repairs on the courts to address leveling and cracks. The plexipave resurfacing will allow the courts to be leveled, will fill gaps and will be applied along with the track court surfacing to maintain traction on the courts.
ISSUE:
This purchase will provide the Parks and Recreation Department with a contractor to provide all labor, material and equipment for the application of Plexipave sports court resurfacing on tennis and basketball courts in four City of San Antonio area parks. The following sports courts will be resurfaced; one tennis court at Mission Del Lago-Mattox Park for a cost of $34,597.60, two tennis and two basketball courts at New Territories Park for a cost of $29,747.20, one basketball court at West End Park for a cost of $6,006.00, and one basketball court at Acme Park for $8,340.00. The total cost of this project is $78,690.80.
Plexipave is an acrylic surfacing system that is applied to recreational surfaces and consists of a primer material, patching material for surface irregularities, and acrylic texturing systems to create a smooth evenly textured surface in accordance with basketball and tennis court regulations.
This purchase will be made in accordance with the Texas Local Government Purchasing Cooperative passed on Ordinance No. 97097, dated January 30, 2003. The Texas BuyBoard cooperative is administered by the Texas Municipal League. All products and services that are part of this cooperative have been competitively bid and awarded by the Cooperative’s Board of Trustees based on the State of Texas statutes.
This contract is within the scope of the Small Business Economic Development Advocacy (SBEDA) Program. However, due to the type of commodities/services being procured and value of the contract, no SBEDA tool is available.
The contract is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to non-professional service contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the Parks and Recreation Department could solicit bids outside the Texas Local Government Purchasing Cooperative. However, this may result in higher costs and delay in project completion to repair potential tripping hazards.
FISCAL IMPACT:
This ordinance authorizes a contract with Premier Court Limited Company to resurface sport courts at four parks for the total amount of $78,690.80. Funds are available in the FY2016 Parks and Recreation adopted operating budget.
RECOMMENDATION:
Staff recommends approval of this contract with Premier Court Limited Company for a total cost of $78,690.80 for the resurfacing of sport courts at four area parks.
This contract is procured by means of cooperative purchasing and a Contracts Disclosure Form is not required.