City of San Antonio - File #: 15-6184

• File #: 15-6184
• Type: Purchase of Supplies
• In control: City Council A Session
• On agenda: 4/7/2016
• Posting Language: An Ordinance authorizing a contract with Vroozi, Inc., to provide the City with an integrated vendor hosted electronic catalog management solution for an amount not to exceed $994,275.00, funded from the Purchasing and General Services Fund, with an initial contract term of three years with two, one-year renewal options. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
4/7/2016	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: CityWide


SUBJECT:

Electronic Catalog Management Solution



SUMMARY:

An Ordinance authorizing a contract with Vroozi, Inc. to provide the City with an integrated vendor hosted electronic catalog management solution for an amount not to exceed $994,275.00 funded from Purchasing and General Services Fund. The initial term of the contract with Vroozi, Inc. is for a period of three years with two, one year renewal options.


BACKGROUND INFORMATION:

The Finance Department currently uses an electronic catalog in conjunction with its electronic procurement system. Electronic catalogs increase visibility of contract items which in turn increases the use of established contracts that reflect volume pricing. Today, approximately 59% of the City's contract expenditures are processed through the electronic catalog. However, the current electronic catalog does not provide a federated search capability among all catalogs, viewing capability for all City staff and lacks needed catalog management functionality. The proposed solution will provide all City staff a universal catalog content view of all goods and services available through the electronic catalog as well as enhanced filtering and search capabilities.

In addition, the selected vendor will be responsible for training, on-boarding, and ongoing catalog management for selected City suppliers. The selected vendor will assist City suppliers with electronic catalog development and on-going updates which will enhance standardization and minimize barriers for businesses to conduct business with the City, especially small businesses. In addition, with a third party managing large electronic catalogs, this will eliminate the burden of purchasing staff having to build and maintain large electronic catalogs and allow staff to focus on maintaining the City's portfolio of annual supply contracts. Finally, dep...