DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: CityWide
SUBJECT:
Purchase of Aerial Trucks
SUMMARY:
An ordinance accepting the offer from Doggett Freightliner of South Texas, LLC to provide up to three replacement and two additional aerial trucks in FY 2016 and 2017 for a total cost of $750,818.86 for the Transportation & Capital Improvements (TCI) Department. Funding is available from the FY2016 Transportation and Capital Improvements Department’s Stormwater Operations Fund and the Equipment Renewal and Replacement Fund (ERRF).
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the offer submitted by Doggett Freightliner of South Texas, LLC, utilizing the TXMAS cooperative contract 071-072-A to provide up to three replacement and two additional aerial trucks for a total cost of $750,818.86, which includes a $11,095.86 TXMAS cooperative contract fee.
This contract will provide the Transportation & Capital Improvements with up to three replacement and two additional units to the City’s fleet. These aerial trucks will be used to perform traffic signal light repairs throughout the City of San Antonio. With a lead time of approximately 300 days for delivery of new aerial trucks, approval of the FY 2017 purchase of one forty-one foot aerial truck will allow the order to be placed early in the fiscal year. This will ensure that the aerial truck will be received at the time existing equipment is due for replacement.
Three replacement trucks will be funded out of the ERRF in the amount of $487,176.66 and two additional units will be funded out of the FY2016 Transportation and Capital Improvements Stormwater Operations Fund in the amount of $263,642.20.
ISSUE:
This contract will provide the Transportation & Capital Improvements up to five aerial trucks for a total cost of $750,818.86. Replacement of these units is consistent with the City’s Equipment Renewal and Replacement Fund. The department requested this particular aerial lift body based upon past operational experience. Historically, the Altec aerial lift bodies have had lower repair costs and increased equipment availability.
These units will be purchased from Doggett Freightliner of South Texas, LLC utilizing the TXMAS cooperative contract number 071-072-A (expires August 31, 2016). This purchase is made in accordance with the State Cooperative program passed on resolution no. 91-39-53 dated 9/12/1991.
The life expectancy for these vehicles is 96 months. The engines are covered by a two year unlimited mileage warranty. The service body is covered by a 1 year parts and labor warranty.
Due to the lack of small, minority, and/or women businesses available to provide these goods, the SBEDA Program did not apply to this solicitation.
The recommended award is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to goods/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
The current aerial lift bucket trucks have met or will meet its age or mileage requirement cycles before replacement. The replacement date is considered the optimum time for replacement as delaying the acquisition could make the vehicles no longer economically feasible to repair and could lead to the Transportation and Capital Improvements Department’s inability to provide timely essential services to the residents of San Antonio. The alternative is to continue to use the vehicles currently available and incur increasing maintenance costs, thus compromising the ability to deliver needed services.
FISCAL IMPACT:
The total cost for this contract is $750,818.86, of which $487,176.66 will be funded from the ERRF for up to three replacement units. Transportation and Capital Improvements Stormwater Operations is adding two new units to their fleet in the amount of $263,642.20. A TXMAS cooperative contract fee of $11,095.86 is included in the total purchase amount of $750,818.86.
RECOMMENDATION:
Staff recommends the approval of the contract with Doggett Freightliner of South Texas, LLC to purchase four aerial trucks for a total cost of $750,818.86.
This contract is procured by means of cooperative purchasing and a Contract Disclosure Form is not required.