DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: CityWide
SUBJECT:
Purchase of 32’ Show Trailer
SUMMARY:
This ordinance authorizes acceptance of a contract with Century Industries to provide the Parks and Recreation Department with a thirty-two foot Show Trailer for a total cost of $115,327.00. Funding for this purchase is available from the Equipment Renewal and Replacement Fund (ERRF).
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is an offer submitted by Century Industries utilizing cooperative purchasing contract number TXMAS 7-78010 through Texas Multiple Award Schedule (TXMAS) Program for a total cost of $115,327.00.
This contract will provide one replacement thirty-two foot Show Trailer for the Parks and Recreation Department which will be utilized for outdoor elevated staging throughout City parks. The mobile stage offers the flexibility of providing an attractive, portable, professional outdoor stage. This trailer is utilized for events including City Council District special events, church festivals, Rock & Roll marathon, Siclovia, MLK Day March Celebration, school pep rallies, concerts, parades, walks, runs and other City sponsored events.
ISSUE:
This contract will provide a thirty-two foot replacement Show Trailer will be utilized by the Parks and Recreation Department which will be funded from the Equipment Renewal and Replacement Fund (ERRF).
The Show Trailer will be purchased from Century Industries utilizing cooperative purchasing contract number TXMAS 7-78010 through Texas Multiple Award Schedule (TXMAS) Program will be made in accordance with the State Cooperative program passed on resolution no. 91-39-53 dated 9/12/1991.
The life expectancy for this unit is 120 months. The equipment has a three year warranty for any defects in materials and workmanship.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods.
The recommended award is an exception to the Local Preference Program.
The Veteran-Owned Business Program does not apply to good/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
The current Show Trailer scheduled for replacement has met or will meet its age requirement cycle before it’s replaced. The replacement date is considered the optimum time for replacement in that delay of the acquisition could result in the Show Trailer incurring higher maintenance cost as a result of age. This could impact the City’s ability to provide an event platform to the residents of San Antonio.
FISCAL IMPACT:
The purchase of the Show Trailer is funded by the Equipment Renewal and Replacement Fund for a total cost of $115,327.00.
RECOMMENDATION:
Staff recommends the approval to purchase a thirty-two foot Show Trailer from Century Industries for a total cost of $115,327.00.
This contract was procured by means of cooperative purchasing and a Contract Disclosure Form is not required.