DEPARTMENT: Convention & Sports Facilities
DEPARTMENT HEAD: Michael J. Sawaya
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Extension of Preferred Audio Visual & Exclusive Rigging Vendor Services Agreement
SUMMARY:
This ordinance authorizes an Extension Agreement with Audiovisual Services Group dba PSAV Presentation Services (PSAV) to provide preferred audio visual and exclusive rigging services for events at the Henry B. Gonzalez Convention Center, exercising the available three-year extension option from May 1, 2016, through April 20, 2019, with estimated revenue of $2,900,000.00, based on events.
BACKGROUND INFORMATION:
Ordinance 2011-04-21-0320, dated April 21, 2011, authorized the original Agreement for Audio Visual and Rigging Services to contract for preferred (non-exclusive) audio visual services and exclusive rigging services for events held at the Henry B. Gonzalez Convention Center.
The agreement was for an initial term of five years, May 1, 2011 through April 30, 2016, with one, three-year extension option, subject to the approval of the City Council.
PSAV provides a full range of AV Services to clients under the Agreement including but not limited to set designs, multi-media production, video services, diamond screen video, video walls, laser lighting, and pyrotechnics and Rigging Services in accordance with planning and engineering, installation, and machinery and equipment guidelines, requirements, and standard operating procedures. The contractor provides services as requested by short-term event licensees and their contractors.
In exchange for the right to provide these services, PSAV pays the City a tiered monthly commission rate dependent on their annual gross sales. The terms for the renewal would increase the commission percentage as indicated below:
City Commission
Term
Annual Gross Sales
$0 - $999,999
$1,000,000 - $1,999,999
$2,000,000 +
Initial
28%
29%
30%
Renewal
30%
31%
32%
The contractor ...
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