DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: CityWide
SUBJECT:
5/5/2016 Annual Contracts
SUMMARY:
An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $892,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:
A. D & A Technology & Development, Inc. for Tire Rubber Modified Surface Seal, $725,000.00 annually (1 contract, Transportation and Capital Improvements Department)
B. E.J. Ward, Inc. for E.J. Ward Automated Fuel Management System, $137,000.00 annually (1 contract, Building and Equipment Services Department)
C. Recorded Books, Inc. for Library Recorded Books, $30,000.00 annually; $150,000.00 contract period (1 contract, Library Department)
BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.
Contract procured on the basis of low bid:
A. D & A Technology & Development, Inc. for Tire Rubber Modified Surface Seal, $725,000.00 annually, July 1, 2016 through March 31, 2019 with two, one year renewal options - will provide the Department of Transportation and Capital Improvements Street Maintenance Division with a contractor to provide Tire Rubber Modified Surface Seal (TRMSS) to be utilized on various streets throughout the City. TRMSS is a form of cationic rubberized slurry seal that provides the durability of a conventional slurry seal along with the uniform black appearance and environmental ...
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