City of San Antonio - File #: 16-2395

• File #: 16-2395
• Type: Purchase of Supplies
• In control: City Council A Session
• On agenda: 5/5/2016
• Posting Language: An Ordinance authorizing a three year contract with Online Computer Library Center to provide automated cataloging services to the City's Library Department for an estimated amount of $44,000.00 annually, funded from the FY2016 Library General Fund Budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
5/5/2016	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: CityWide


SUBJECT:

Automated Cataloging Service



SUMMARY:

This ordinance authorizes a contract with Online Computer Library Center for an estimated annual amount of $44,000.00 to provide automated cataloging services to the San Antonio Public Library. The initial term of the contract is upon award through February 28, 2019. Two additional one-year renewals at the City's option shall also be authorized by this ordinance. Funding for this contract is available through the FY2016 Library General Fund Budget.



BACKGROUND INFORMATION:

Submitted for Council consideration and action is a proposal submitted by Online Computer Library Center, Inc. (OCLC) to provide the San Antonio Public Library with an integral cataloging service that will alleviate manual creation of millions of catalog records maintained by the Library. This automated cataloging service is one of the most important tools utilized by library staff in the classification of thousands of titles in order to give patrons visibility of these resources while conducting research. The San Antonio Public Library system consists of a Central Library and 26 branches, one of which is a joint public/school library. The Library's service population is over 1.8 million and there are over 921,000 registered borrowers.

The San Antonio Public Library uses the Innovative Interfaces Millennium integrated library system for cataloging, circulation, Web Online Public Access Catalog, acquisitions and serials.

As of September 10, 2015 the San Antonio Public Library had 569,697 bibliographic records and 453,830 authority records in its database. The San Antonio Public Library adds approximately 35,000 new titles per year in print and media formats plus 20,000 - 22,000 electronic resources. Approximately 30% of the Library's print and media acquisitions are cataloged and processed by vendors and the res...