DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
FY 2016-2017 Task Order Contract for Neighborhood Access and Mobility Program (NAMP), for the construction of infrastructure improvement projects.
SUMMARY:
An ordinance awarding the FY 2016-2017 Task Order Contract for Neighborhood Access (NAMP) Projects, Package I to Construction Resolution Group (CRG) in an amount not to exceed $3,997,058.40, for a contract term of two years, of which $135,259.25 will be reimbursed by San Antonio Water System, for the construction of NAMP projects located throughout the City.
BACKGROUND INFORMATION:
Project Background
In previous year’s budgets, City Council has appropriated approximately $2 million each year in the General Fund to improve safety and pedestrian mobility conditions in San Antonio neighborhoods. These improvements are implemented through the Neighborhood Access and Mobility Program (NAMP).
This contract will be used primarily for the Neighborhood Access and Mobility Program. In addition, this contract can be utilized to construct projects funded through other sources (Advanced Transportation District, Street Maintenance Program, etc.). This Task Order Contract includes, but is not limited to, the construction of sidewalks, curbs, wheelchair ramps, retaining walls, pavement markings and any other work required for the completion of the assigned projects located throughout the City. The San Antonio Waster System (SAWS) participation on this contract is necessary in order to complete adjustments to SAWS’ existing infrastructure within the project limits that impact City projects. SAWS will reimburse its improvement costs to the City based on the bid unit prices received per this construction contract.
Task order contracts are utilized when multiple projects are to be delivered through various programs and funding sources in a limited timeline but the project specifics (scope and limits) are not known. A task order contract is awarded based on the capacity, or total dollar amount, anticipated to deliver a number of projects within a specified limited timeframe. Funding for these projects may include, but is not limited to, Neighborhood Access and Mobility Program (NAMP), Advanced Transportation District (ATD), Street Maintenance Program (SMP) or other funding sources.
Procurement of Services
This Contract was advertised for construction bids in February 2016, in the San Antonio Hart Beat, on the City’s website and in the Texas Electronic State Business Daily. Bids were due on March 22, 2016 and seven bidders responded. Of these, Construction Resolution Group (CRG) submitted the lowest responsive bid.
Construction Resolution Group is a small, minority-owned business and has agreed to meet a 17% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 1% African American Business Enterprise (AABE) Subcontracting Goal.
This Task Order contract was developed utilizing the formal competitive bid process. Therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
This ordinance awards the FY 2016-2017 Task Order Contract for Neighborhood Access (NAMP) Projects, Package I to Construction Resolution Group (CRG) in an amount not to exceed $3,997,058.40, for a term of two years, of which $135,259.25 will be reimbursed by San Antonio Water System for necessary adjustments to its existing infrastructure.
This contract provides for the construction of infrastructure improvement projects to facilitate the completion of the FY 2016-2017 Neighborhood Access and Mobility Program. This contract will be utilized to ensure the timely completion of those projects, along with any other infrastructure projects that materialize throughout the duration of the contract.
This Task Order Contract includes, but is not limited to, the construction of sidewalks, curbs, wheelchair ramps, retaining walls, pavement markings and any other work required for the completion of the assigned projects located throughout the City. The San Antonio Waster System (SAWS) participation on this contract is necessary in order to complete adjustments to SAWS’ existing infrastructure within the project limits that impact City projects. SAWS will reimburse its improvement costs to the City based on the bid unit prices received per this construction contract.
ALTERNATIVES:
As an alternative Council could either individually bid out the projects for construction or require the utilization of TCI in-house staff. However bidding out the projects individually could result in much higher costs for these projects, and TCI does not have the capacity to construct the volume of work that is needed.
FISCAL IMPACT:
Requirements for each task shall be detailed in the individual work orders assigned. If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action. In addition, an estimated $135,259.25 will be reimbursed to the City by San Antonio Water Systems as projects are identified.
Funding for these projects may include, but is not limited to, Neighborhood Access and Mobility Program (NAMP), Advanced Transportation District (ATD), Street Maintenance Program (SMP), or other funding sources.
RECOMMENDATION:
Staff recommends approval of this ordinance, awarding a task order contract to Construction Resolution Group in an amount not to exceed $3,997,058.40 for the FY 2016- 2017 Neighborhood Access and Mobility Program projects.