DEPARTMENT: Parks and Recreation
DEPARTMENT HEAD: Janet A. Martin, Interim Director
COUNCIL DISTRICTS IMPACTED: District 9
SUBJECT:
Design Contract Amendment for the Howard W. Peak Greenway Trail System
SUMMARY:
This ordinance authorizes an amendment of a Professional Services Agreement in the amount of $620,000.00 and authorizes payment for $60,000.00 in contingency and up to $60,000.00 in required project fees from the 2015 Proposition 2 Sales Tax Initiative to Bain Medina Bain, Inc. in the total amount of $740,000.00 to provide design and construction administration for an additional 3.5-mile extension of the Howard W. Peak Greenway Trail System along Salado Creek from Loop 1604 to Eisenhower Park in Council District 9.
BACKGROUND INFORMATION:
The Greenway Trail System has been funded through a portion of a 1/8-cent voter-approved sales tax since its inception in 2000. The objectives of the program are to acquire and preserve open space along San Antonio creekways and to develop multi-use hike and bike trails, trailheads, signage and associated amenities for use by San Antonio residents and visitors.
On June 12, 2014, City Council approved a professional services agreement with Bain Medina Bain in an amount up to $809,634.00, through Ordinance 2014-06-12-0442. Under this agreement, Bain Medina Bain, Inc. has begun design on two trail segments: the Leon Creek Greenway (I-10 to Eisenhower Park) in Council District 8 and Salado Creek Greenway (Huebner Road to Loop 1604) in Council District 9.
To complete the full connection between the Leon and Salado Creek Greenway Trail systems, an additional 3.5 mile extension needs to be designed and subsequently constructed along Salado Creek from Loop 1604 to Eisenhower Park. At the time of the original professional services agreement, the City had not acquired the necessary land to perform planning, design and construction for this segment. Because the land is now available, the design work on the final necessary segment can proceed. The proposed amendment will increase Bain Medina Bain’s base contract value of $809,634.00 by $620,000.00 to a total contract amount of $1,429,634.00, providing for the additional design and construction administration required in order to move forward with the third and final segment of the Leon to Salado Creek connection.
ISSUE:
This ordinance authorizes an amendment of a Professional Services Agreement to Bain Medina Bain, Inc. to provide design and construction administration for an additional 3.5-mile extension of the Howard W. Peak Greenway Trail System along Salado Creek.
Approval of this ordinance will be a continuation of City Council policy to complete projects authorized in the FY 2016-2021 Capital Improvement Plan.
ALTERNATIVES:
As an alternative, City Council could choose not to approve the recommended amendment and require an additional RFQ process. However, this would delay the completion of the project and would not likely result in a cost savings.
City Council could choose to remove this portion of trail from the project. However, this would result in a gap in the trail, creating two disconnected portions of trail instead of the fully connected trail project originally intended.
FISCAL IMPACT:
Funds are available from the 2015 Proposition 2 Sales Tax Initiative and are included in the FY 2016-2021 CIP. This contract represents a one-time capital improvement expenditure in the amount of $620,000.00. With contingency and mandatory project fees, funds are authorized to be paid to:
Bain Medina Bain, Inc. in an amount up to $740,000.00 for the Salado North (1604 to Eisenhower Park) Trail Project located in Council District 9 as follows:
Base design contract = $620,000.00
Contingency = $60,000.00
Other Required Fees or Permit Expenses = up to $60,000.00
Funding for operation and maintenance of the city-wide greenway trail system is submitted annually as part of the General Fund budget process as trail miles are completed.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing an amendment to a Professional Services Agreement with Bain Medina Bain, Inc. for design work and construction administration on the Howard W. Peak Greenway Trail System.
The Contracts Disclosure Form required by the Ethics ordinance is attached.