City of San Antonio - File #: 16-2724

• File #: 16-2724
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 5/19/2016
• Posting Language: An Ordinance accepting the bids from Grapevine DCJ, LLC, Silsbee Ford, Gunn Chevrolet LTD, Grande Truck Center and Caldwell Country Chevrolet to provide City departments with 137 replacement and 42 additional light duty trucks and vehicles for a total cost of $5,228,733.35, funded from the FY2016 General Fund, the Equipment Renewal and Replacement Fund, Airport Operations Fund, Right of Way Fund, Solid Waste Management Fund, and the Head Start Grant. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
5/19/2016	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: CityWide


SUBJECT:

Light Duty Trucks and Vehicles



SUMMARY:


This ordinance authorizes acceptance of contracts with Grapevine Dodge Chrysler Jeep, Silsbee Ford, Gunn Chevrolet LTD, Grande Truck Center and Caldwell Country Chevrolet to provide City departments with 137 replacements and 42 add on light duty trucks and vehicles for a total cost of $5,228,733.35. Funding for this purchase is available from the Equipment Renewal and Replacement Fund (ERRF), Airport Operations & Maintenance Fund, General Fund, Solid Waste Management Fund, Right of Way Fund, and Grant-Head Start 15-16 Direct.



BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the attached tabulation of ten competitive bids to provide 137 replacements and 42 add on light duty trucks, vans, SUV's, aerials, and stake bed trucks for a total cost of $5,228,733.35. This equipment will be utilized by the Parks & Recreation, Downtown Operations, Animal Care Services, Aviation, Building & Equipment Services, Convention Facilities, Human Services, Development Services, Head Start, San Antonio Fire Department, Transportation & Capital Improvements, Solid Waste Management, San Antonio Public Library, SA Metro Health and the San Antonio Police Department for project support and transportation throughout the City.


The Invitation for Bid (IFB) was evaluated based on the published bid specifications. Items 1, 44, 52 and 53 are recommended for award to Caldwell Country Chevrolet, Items 2, 3, 5, 10, 11, 12, 14, 16, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 29, 41, 42, 43, 48, 60 and 61 are recommended for award to Grapevine Dodge Chrysler Jeep, Items 17, 40, 45, 46, 47, 54, 55 and 56 are recommended for award to Silsbee Ford, who are non-local businesses. No local preference was applied since the local bidders were not within 3% of the recommended non-local bidders.

In...