DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 10
SUBJECT:
Contract Award: (Change Order) Lady Bird Johnson Park
SUMMARY:
An ordinance for the Lady Bird Johnson Park Project, authorizing a change order in the amount of $375,000.00, to Crownhill Builders, Inc., to install a new playground at Lady Bird Johnson Park, 2012-2017 Bond-funded project located in Council District 10.
BACKGROUND INFORMATION:
Project Background
The 2012-2017 Bond Program appropriated $1,600,000.00 for park improvements at Lady Bird Johnson Park. The initial project scope provided for: entry improvements, lighting, parking improvements, new parking at the pavilion, a walkway, and directional signage. The three additive alternates, identified as part of this contract, allowed for: an additional shade canopy over the pool, replacement of existing shade fabric at the pool area, and installation of a dog park. Project construction began February 2015, and is estimated to be completed by October 2016.
Previous Council Action
On January 29, 2015 City Council approved, through Ordinance 2015-01-29-0057, an ordinance authorizing the execution of a construction contract that included three additive alternates, in the amount of $826,835.00, to Crownhill Builders, Inc., for construction of the Lady Bird Johnson Park improvements project, 2012-2017 Bond-funded project, located in Council District 10.
This change order will increase the contract by $375,000.00, to a total contract amount of $1,223,934.27.
The following table illustrates the breakdown of this Council request:
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Item |
Amount |
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Original Contract Value |
$826,835.00 |
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Previously Authorized Change Orders |
$22,099.27 |
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Proposed Change Order |
$375,000.00 |
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Revised Contract Value |
$1,223,934.27 |
ISSUE:
This ordinance for the Lady Bird Johnson Park Project, authorizes a change order in the amount of $375,000.00, to Crownhill Builders, Inc., to install a new playground at Lady Bird Johnson Park, 2012-2017 Bond-funded project located in Council District 10.
The original scope of the project provided for entry improvements, lighting, parking improvements, new parking at the pavilion, a walkway and directional signage. The three additive alternates identified as part of this contract allowed for an additional shade canopy over the pool, replacement of existing shade fabric at the pool area and installation of a dog park. Project construction began February 2015 and is estimated to be completed by October 2016.
As the contractor Crownhill Builder was nearing completion of the original project, it was determined that because of a favorable bid results, there would be enough funding available for an additional amenity. TCI and Parks staff worked together to review previous requests the community had made during the public input portion of the scope development. The park does not currently have a playground and the community had already requested that this be considered if funding allowed. After consideration, City staff determined that the addition of the playground was an amenity that would best serve the park and visitors.
This change order will extend the final completion date of the park to October 2016.
ALTERNATIVES:
As an alternative, City Council could choose not to approve this change order; this would, however, adversely affect the timely completion of the Lady Bird Johnson Park Project. Furthermore, would require staff to advertise the project, and would not guarantee an experienced, or as qualified contractor as Crownhill Builders: who has provided continuity of construction services for this Project.
FISCAL IMPACT:
This is a change order in the amount of $375,000.00 payable to Crownhill Builders, Inc. Funds are available from the 2012-2017 GO Bond Program and are included in the 2016-2021 Capital Improvement Program Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing a change order in the not to exceed amount of $375,000.00 to Crownhill Builders, Inc., to install a new playground at Lady Bird Johnson.