City of San Antonio - File #: 16-3081

• File #: 16-3081
• Type: Purchase of Supplies
• In control: City Council A Session
• On agenda: 6/9/2016
• Posting Language: An Ordinance accepting the bid from Graybar Electric Company, Inc. to provide City Departments with the purchase and delivery of electrical and lighting parts and supplies for an estimated cost of $700,000.00 annually, funded from the General Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
6/9/2016	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: CityWide


SUBJECT:

Annual Contract for Electrical and Lighting Parts and Supplies - Citywide



SUMMARY:

An ordinance authorizing a contract with Graybar Electric Company, Inc. to provide the City with the purchase and delivery of electrical and lighting parts and supplies for an estimated annual cost of $700,000.00. The initial term of the contract is upon award through March 31, 2017 with a one year renewal option. No funds will be encumbered by this ordinance which provides for the procurement of electrical and lighting parts and supplies as required, based upon the Department's available budget.



BACKGROUND INFORMATION:

Submitted for Council consideration and action is the offer from Graybar Electric Company, Inc. This contract will provide the City with the purchase and delivery of electrical and lighting parts and supplies such as conduit, connectors, couplings, bushings, transformers, electrical switches, fuses, lamps, lamp fixtures, bulbs, wire, cable and circuit breakers for use by City departments. Graybar Electric Company, Inc. will deliver orders on an as-needed basis with a minimum of twice a week delivery.

The City previously released an Invitation for Bid for Electrical and Lighting Parts and Supplies. Four bid responses were received and all were deemed non-responsive due to bidders taking exceptions to the City's material terms and conditions. In addition, three bidders could not provide pricing for the wide selection of most commonly used core items contained in the bid. However, Graybar could provide pricing for a wide range of electrical parts and supplies, including all 529 core items identified in the bid.

Since all bids received were deemed non-responsive, an analysis of available purchasing cooperatives was performed. Graybar Electric Company, Inc. provides the greatest selection of electrical parts and suppli...