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File #: 16-3122   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 6/16/2016
Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $1,142,468.76: (A) ID Card Inc. dba PSI Plastic Graphics for printing of library borrower cards (B) Alamo Industrial Group, Inc. dba Ace Welding and Trailer Co., Inc. for fire and pumper vehicle body repair service (C) Paradigm Traffic Systems, Inc. for radar vehicle detection equipment (D) Infax, Inc. for multi-user flight information system maintenance and support for the San Antonio International Airport (E) Hyland Software, Inc. dba LawLogix for an amendment to annual contract for LawLogix Guardian I-9 and E-Verify licenses, and (F) West Publishing Corporation dba West, a Thomson Reuters Business for an amendment to annual contract for West Publishing Corporation Research licenses and materials. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]
Attachments: 1. TOC, 2. 61-7272 ID Card, Inc., 3. Bid Tab, 4. 1295, 5. 61-7337 Alamo Industrial Group, 6. Bid Tab, 7. 1295, 8. 61-7465 Paradigm Traffic Systems, 9. Bid Tab, 10. 1295, 11. 61-7501 Infax, Inc., 12. Bid Tab, 13. COE, 14. 1295, 15. 61-4001 Hyland Software, Inc., 16. Bid Tab, 17. Amendment, 18. 1295, 19. COE, 20. 61-6741 West Publishing, 21. Bid Tab 060716, 22. AMENDMENT, 23. COE, 24. 1295, 25. Draft Ordinance, 26. Ordinance 2016-06-16-0449
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: CityWide


SUBJECT:

6/16/2016 Annual Contracts



SUMMARY:

An ordinance awarding six contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $1,142,468.76. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:

A. ID Card, Inc. dba PSI Plastic Graphics for Printing of Library Borrower Cards, $73,000.00 annually (1 contract, Library Department)

B. Alamo Industrial Group dba Ace Welding & Trailer Co. for Fire & Pumper Vehicle Body Repair Service, $50,000.00 annually (1 contract, Fire Department)

C. Paradigm Traffic Systems, Inc. for Radar Vehicle Detection Equipment, $785,000.00 annually (1 contract, Transportation and Capital Improvements Department)

D. Infax, Inc. for Multi-User Flight Information System Maintenance and Support for the San Antonio International Airport, $127,999.00 annually; $667,215.00 contract period (1 contract, Aviation Department)

E. Hyland Software, Inc. dba LawLogix for an Amendment to Annual Contract for LawLogix Guardian I-9 and E-Verify Licenses, $17,880.00 annually; $243,290.00 contract period (1 contract, Human Resources Department)

F. West Publishing Corporation dba West, a Thomson Reuters Business for an Amendment to Annual Contract for West Publishing Corporation Research Licenses and Materials, $88,589.76 Year One; $271,120.10 contract period (1 contract, CityWide)




BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous diffe...

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