City of San Antonio - File #: 16-3509

• File #: 16-3509
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 6/30/2016
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $302,000.00: (A) Fire & Life Safety America, Inc. for fire sprinkler inspections, maintenance and repair for Convention and Sports Facilities, (B) Aluminum Lamps & Patio Furniture for decorative metal chairs and benches, (C) Remier Distributing, Inc. for gelled electrolyte solar batteries, (D) Propane Specialty Services LLC for propane refueling system maintenance and repair, and (E) Unifirst Corporation for an amendment to the work uniform rental and laundry service contract. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
6/30/2016	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: CityWide


SUBJECT:

6/30/2016 Annual Contracts



SUMMARY:

An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $302,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:

A. Fire & Life Safety America, Inc. for CSF Fire Sprinkler Inspection, Maintenance and Repair, $31,000.00 annually; $155,000.00 contract period (1 contract, Convention and Sports Facilities Department)

B. Aluminum Lamps & Patio Furniture for Decorative Metal Chairs and Benches, $93,000.00 annually (1 contract, Parks & Recreation Department)

C. Remier Distributing, Inc. for Gelled Electrolyte Solar Batteries, $67,000.00 annually (1 contract, Transportation and Capital Improvements Department)

D. Propane Specialty Services, LLC for Propane Refueling System Maintenance & Repair, $21,000.00 annually; $105,000.00 contract period (1 contract, Building and Equipment Services Department)

E. Unifirst Corporation for Amendment I to Work Uniform Rental and Laundry Service, $90,000.00 annually; $570,000.00 contract period (1 contract, Building and Equipment Services, Solid Waste Management, San Antonio Public Library, Department of Human Services, Metropolitan Health, Police, and Pre-K Departments)






BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low quali...