DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Council District 5
SUBJECT:
Pathway Lighting at Kelly Area and Vidaurri Parks
SUMMARY:
This ordinance authorizes a contract with Facility Solutions Group, Inc. dba FSG Lighting in the total amount of $164,844.24 for pathway lighting poles and City- furnished LED fixtures to be installed at Kelly Area and Vidaurri Parks for the Parks and Recreation Department. Funding is available from the FY 2016 Budget for District 5 Park Improvements.
BACKGROUND INFORMATION:
Submitted for Council consideration and action is the offer submitted by Facility Solutions Group, Inc. dba FSG Lighting utilizing the Texas BuyBoard contract number 461-14 to provide seven 25 foot steel light poles and install fourteen City furnished 195W LED fixtures at Kelly Area Park for a cost of $68,005.58 and fourteen 25 foot steel light poles and twenty-eight City furnished 195W LED fixtures at Vidaurri Park for a cost of $96,838.66. The total project cost for lighting enhancements at these two parks is $164,844.24. The LED lights and light poles will be installed along interior park pathways and trails to provide lighting during the evening hours.
ISSUE:
This purchase will provide the Parks and Recreation Department with a contractor that will install twenty-one, 25 foot steel light poles and forty-two City furnished 195W LED fixtures. The contractor shall trench to nearest power source and install new conduit and wire to the locations of the twenty-one new poles. The contractor will provide all labor, materials and equipment for the trenching of cables and placement of the poles and lighting fixtures at Kelly Area Park and Vidaurri Park for a total cost of $164,844.24.
This purchase will be made in accordance with the Texas Local Government Purchasing Cooperative passed on Ordinance No. 97097, dated January 30, 2003. The Texas BuyBoard cooperative is administered by the Texas Municipal League. All products and services that are part of this cooperative have been competitively bid and awarded by the Cooperative’s Board of Trustees based on the State of Texas statutes.
This contract is within the scope of the Small Business Economic Development Advocacy (SBEDA) Program. However, due to the type of commodities/services being procured and value of the contract, no SBEDA tool is available.
This contract is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to non-professional service contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the department would not be able to complete the project prior to the current year end date of September 30, 2016, as required by FY 2016 Budget Amendment for District 5 Park Improvements.
FISCAL IMPACT:
This ordinance authorizes a contract with Facility Solutions Group, Inc. dba FSG Lighting to install twenty-one 25 foot poles and forty-two City furnished 195W LED fixtures at two area parks for the total amount of $164,844.24. Funding is available from the FY 2016 Budget for District 5 Park Improvements.
RECOMMENDATION:
Staff recommends approval of this contract with Facility Solutions Group, Inc. dba FSG Lighting for a contract for the total amount of $164,844.24 for the pathway lighting at Vidaurri Park and at Kelly Area Park.
This contract is procured by means of cooperative purchasing and a Contracts Disclosure Form is not required.