City of San Antonio - File #: 16-4045

• File #: 16-4045
• Type: Misc - Professional Services Agreements
• In control: City Council A Session
• On agenda: 8/11/2016
• Posting Language: An Ordinance authorizing a professional services agreement with Davis Vision, Inc. for the administration and management of the City's voluntary vision insurance plan for civilian employees, eligible dependents and retirees in an estimated annual amount of $766,000.00 funded by the Employee Benefits Fund. [Ben Gorzell, Chief Financial Officer; Lori Steward, Director, Human Resources]
• Indexes: Employee Benefits

Date	Ver.	Action By	Action	Result
8/11/2016	1	City Council A Session	adopted	Pass

DEPARTMENT: Human Resources


DEPARTMENT HEAD: Lori Steward, Human Resources Director


COUNCIL DISTRICTS IMPACTED: City-wide


SUBJECT:

Voluntary Vision Insurance


SUMMARY:

This ordinance authorizes the City Manager or her designee to execute a contract with Davis Vision, Inc. to provide voluntary vision insurance services for civilian and retired employees. The term of this contract is three (3) years, beginning January 1, 2017 and ending December 31, 2019, with the option to renew for two (2) additional one (1) year periods, subject to and contingent upon funding by City Council.


BACKGROUND INFORMATION:

The City currently administers eligibility and enrollment for vision care services for approximately 6,000 full time civilian employees and their dependent(s). Each month the City pays the vendor and participating employees refund the City through payroll deductions. In addition, the City makes the same vision care plan available to its 1,450 retirees and their dependent(s); however, billing and collection is handled directly by the vendor. The City makes no contribution to the vendor for coverage on behalf of active or retired employee participants.

The current enrollment of Civilian employees in the vision plan is as follows;

Employee only
2,011
Employee plus spouse/domestic partner
786
Employee plus child(ren)
769
Employee and family
1,021

The current enrollment of retired employees in the vision is as follows:

Retiree only
218
Retiree plus spouse
138
Retiree plus family
23


The Finance Department, Purchasing Division on behalf of the Human Resources Department released a Request for Proposal (RFP) on March 28, 2016 seeking proposals for a qualified Respondent interested in providing voluntary vision insurance services. The RFP was advertised in the San Antonio Express-News on March 28, 2016. A pre-submittal conference was held on April 4, 2016, to allow for Respondent questions and clarification to the RFP. Four (4) proposals were received by...