DEPARTMENT: Finance
DEPUTY CHIEF FINANCIAL OFFICER: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Annual Contract for Printers for the Print Shop
SUMMARY:
This ordinance authorizes a contract with Konica Minolta Business Solutions U.S.A., Inc. for the replacement of three network printers for the City's Print Shop for an initial cost of $177,460.36, funded from the Finance Department's Procurement Fund. This contract will allow for maintenance and support for 60 months upon acceptance of the equipment, for a total contract cost of $619,960.36. Maintenance and support will be an operating fund expenditure subject to future budget approvals.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is a proposal submitted by Konica Minolta Business Solutions U.S.A., Inc. for the replacement of three network printers consisting of one black and white device with a booklet maker, one black and white device without a booklet maker, and one color device. These network printers will be used by the Finance Department's Print and Mail Operations Division to meet the City's general print and document imaging needs and printing of forms for a total cost not to exceed $619,960.36. The Print Shop operates on a full-time basis and produces approximately 8 million copies in-house annually in support of City departments. The goal of the Print Shop is to complete print requests within three days of receipt.
The current print equipment has been in service since January 2009 and has exceeded its life expectancy of five years. These printers are being replaced to maintain a high level of availability to meet the City's printing needs. In addition, the new equipment will be delivered with upgraded software which will reduce the processing time of print jobs. The existing printers being replaced will be sold through a separate bid process.
The City issued a Request for Competitive Sealed Proposal (RFCSP) for "Annual Contr...
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