DEPARTMENT: Solid Waste Management
DEPARTMENT HEAD: David W. McCary
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Standby Landfill Compliance, Environmental Remediation and Consulting Services Agreement Renewal
SUMMARY:
This Ordinance authorizes the first one year renewal of two professional services agreements with Drash Consultants, LLC, and Stearns, Conrad, and Schmidt Consulting Engineers, Inc., dba SCS Engineers. The agreement amount is not to exceed $165,000.00 for each company during the term of the renewal. This agreement shall be used by the Solid Waste Management Department (SWMD), on an as-needed basis for various landfill and environmental compliance projects related to City of San Antonio (City) property and/or City projects and is funded by the Solid Waste Operating and Maintenance Fund and through allocations from specific project funds at the time work is required.
BACKGROUND INFORMATION:
Ordinance 2015-10-01-0847 authorized the execution of two professional services agreements for standby landfill compliance, environmental remediation and consulting services with Drash Consultants, LLC, and Stearns, Conrad, and Schmidt Consulting Engineers, Inc., dba SCS Engineers. The original contract term was for one year through September 30, 2016, with two one-year renewal options at the City’s sole discretion. The approved amount for these contracts was $165,000.00 per year, per contract.
SWMD utilizes consultants to provide technical assistance in various environmental activities including, but not limited to, groundwater monitoring, landfill gas monitoring and repairs, leachate collection, permit modifications and performing site assessments. Due to the highly regulated nature of the work, and the required training and knowledge, SWMD awarded two contracts to allow the flexibility in using a consultant whose expertise most closely matches a specific project. SWMD has historically had one or more standby professional services contracts in place to assist with the oversight of City-owned closed landfills.
The initial term of the agreement was through September 30, 2016. This first renewal term will take effect on October 1, 2016 and run through September 30, 2017. The agreement amount for each contract will not exceed $165,000.00 per year.
ISSUE:
This ordinance authorizes the first one year renewal of two professional services agreements with Drash Consultants, LLC, and Stearns, Conrad, and Schmidt Consulting Engineers, Inc., dba SCS Engineers. Services provided by these contracts include groundwater monitoring, landfill gas monitoring and repairs, and other environmental compliance projects citywide. Due to the highly regulated nature of environmental activities and the quantity of work, it is necessary to hire these consultants for environmental assessment, testing and reporting on various projects.
There is no minimum contract value guaranteed by this agreement. The maximum total value for these agreements is not to exceed $165,000.00 annually for each agreement.
ALTERNATIVES:
Landfill and environmental compliance is a mandate. Delaying or not approving the execution of these agreements would require City staff to find an alternate method, by either employing additional professional City staff, or performing additional solicitations for contractors, in order to perform the work required. The City does not have permanent in-house resources to perform these tasks.
FISCAL IMPACT:
Funds for these agreements are available in the Solid Waste Operating and Maintenance Fund and through allocations from specific project funds at the time work is required.
RECOMMENDATION:
Staff recommends approval of this ordinance to authorize the first one year renewal of two professional services agreements with Drash Consultants, LLC, and Stearns, Conrad, and Schmidt Consulting Engineers, Inc., dba SCS Engineers, in an amount not to exceed $165,000.00 for each company during the term of the renewal. This agreement shall be used by the Solid Waste Management Department (SWMD), on an as-needed basis for various landfill and environmental compliance projects related to City of San Antonio (City) property and/or City projects and is funded by the Solid Waste Operating and Maintenance Fund.