City of San Antonio - File #: 16-4516

• File #: 16-4516
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 9/29/2016
• Posting Language: An Ordinance accepting the bids from Jim Bass Ford, Inc., and Silsbee Ford establishing unit prices to provide approximately 133 compact and midsized gasoline/electric-powered hybrid sedans over a three year period for an estimated total contract value of $3.5 million with an initial purchase of 25 replacement and 6 additional gasoline/electric powered hybrid administrative sedans in FY 2016 for a total cost of $702,913.24, funded from the Equipment Renewal and Replacement Fund, General Fund and Aviation Fund with additional sedan purchases subject to appropriation of annual funding. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
9/29/2016	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: CityWide


SUBJECT:

Annual Contract for Compact and Midsize Gasoline/Electric Powered Hybrid Sedans



SUMMARY:

This ordinance authorizes annual contracts with Jim Bass Ford Inc. and Silsbee Ford to provide the City of San Antonio with Gasoline/Electric Powered Hybrid Administrative Sedans for an estimated total contract value of $3,500,000.00 over a three year period. Funding for the FY2016 purchase of 25 replacement vehicles for the Building and Equipment Services and Aviation Departments and 6 additional vehicles for the Health Department is available from the Equipment Renewal and Replacement Fund (ERRF) in the amount of $547,238.92, General Fund in the amount of $132,226.32, and Aviation Operation & Maintenance Fund in the amount of $23,448.00. The total FY2016 purchase is $702,913.24. Additional sedan purchases would be subject to appropriation of funds.



BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the attached tabulation of five competitive bids to provide the Building and Equipment Services Department with a contract for the purchase of compact and midsize gasoline/electric powered hybrid sedans. Silsbee Ford submitted the low bid for Item 1 (compact hybrid sedans) and Jim Bass Ford, Inc. submitted the low bid for Item 2 (midsize hybrid sedans). The estimated total cost of these contracts is $3,500,000.00 over a three year period.

The administrative sedans will be utilized by all city departments that will be issued replacement or additional program vehicles over the next three years. The administrative sedans will be used for conducting City business including travel to and from City facilities.

The initial term of this contract is for a period of one year. Two additional one-year renewals at the City's option shall also be authorized by this Ordinance. These annual contracts are expected to supply approximately 31 sedans...