DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: CityWide
SUBJECT:
9/29/2016 Annual Contracts
SUMMARY:
An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $5,001,021.15. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:
A. Bike World for Bicycle Repair Parts and Accessories for Bicycle Patrol Officers, $39,000.00 annually; $156,000.00 contract period (1 contract, Police Department)
B. Vulcan Construction Materials, LLC for Asphalt and Pothole Paving Materials, $4,833,000.00 annually (1 contract, Transportation and Capital Improvements Department)
C. Innovative Interfaces, Inc. for Millennium Software Maintenance and Support including Telnet Access, $129,021.15 year one; $400,768.72 contract period (1 contract, Library Department)
BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.
Contract procured on the basis of low qualifying bid:
A. Bike World for Bicycle Repair Parts and Accessories for Bicycle Patrol Officers, $39,000.00 annually; $156,000.00 contract period, upon award through July 31, 2018, with two, one year renewal options - will provide the San Antonio Police Department Bicycle Patrol Division, Park Patrol Officers, and Aviation Patrol Officers with a supplier to furnish bicycle repair parts and accessories as needed to maintain the City's bicycle fleet consisting of approximately 360 specialized bicycles.
Contract procur...
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