City of San Antonio - File #: 16-4601

• File #: 16-4601
• Type: Misc - Professional Services Agreements
• In control: City Council A Session
• On agenda: 9/29/2016
• Posting Language: An Ordinance authorizing the execution of Reimbursement Agreements with the San Antonio Local Organizing Committee for reimbursement of expenses related to the 2015 U.S. Masters Swimming Nationwide Spring Nationals, totaling up to $125,420.00, the 2015 USA Swimming Speedo Junior National Championships, totaling up to $122,190.99, and the 2015 USA Swimming Phillips 66 National Championships, totaling up to $143,871.04, contingent upon State reimbursement, and authorizing payment upon the receipt of such funds from the Events Trust Fund. [Lori Houston, Assistant City Manager; Casandra Matej, Executive Director, Convention & Visitors Bureau]

Date	Ver.	Action By	Action	Result
9/29/2016	1	City Council A Session	adopted	Pass

DEPARTMENT: San Antonio Convention & Visitors Bureau


DEPARTMENT HEAD: Casandra Matej


COUNCIL DISTRICTS IMPACTED: City-Wide


SUBJECT:

This ordinance authorizes reimbursement agreements with San Antonio Local Organizing Committee regarding 2015 U.S. Masters Swimming Nationwide Spring Nationals, the 2015 USA Swimming Speedo Junior National Championships, and the 2015 USA Swimming Phillips 66 National Championships.


SUMMARY:
This ordinance is:
A: Authorizing a reimbursement agreement with San Antonio Local Organizing Committee (SALOC) in an amount not to exceed $125,420.00 for eligible expenses incurred by SALOC associated to the 2015 U.S. Masters Swimming Nationwide Spring Nationals.
B: Authorizing a reimbursement agreement with San Antonio Local Organizing Committee (SALOC) in an amount not to exceed $122,190.99 for eligible expenses incurred by SALOC associated to the 2015 USA Swimming Speedo Junior National Championships.
C: Authorizing a reimbursement agreement with San Antonio Local Organizing Committee (SALOC) in an amount not to exceed $143,871.04 for eligible expenses incurred by SALOC associated to the 2015 USA Swimming Phillips 66 National Championships.

BACKGROUND INFORMATION:

The City of San Antonio partnered with San Antonio Local Organizing Committee (SALOC) to solicit, secure and host three significant swimming events in 2015: 1) the 2015 U.S. Masters Swimming Nationwide Spring Nationals on April 22-26, 2015; 2) the 2015 USA Swimming Speedo Junior National Championships on July 30-August 3, 2015; and 3) the 2015 USA Swimming Phillips 66 National Championships on August 4-10, 2015. San Antonio was selected for all three events through a competitive process by U.S. Masters Swimming and USA Swimming respectively.

The Events Trust Fund legislation (Vernon's Texas Civil Statutes, 5190.14) provides municipalities and counties the opportunity to obtain reimbursement for eligible expenses related to hosting and attracting high-visibility...