DEPARTMENT: Mayor and Council Support
DEPARTMENT HEAD: Christopher D. Callanen
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT: Council Payroll Services Contract
SUMMARY:
This ordinance authorizes the execution of a contract with Soria, Inc. dba Corporate Payroll Administrators, Inc., to provide payroll services to the Office of the Mayor and City Council for elected officials' contract employees (Council Aides) beginning October 1, 2016 through September 30, 2018 in an amount of $100,000 with two options to extend the term of the contract for one additional year in the amount of $50,000 per year. The total amount of the contract will not exceed $200,000 over the course of four years.
BACKGROUND INFORMATION:
The Mayor and City Council members employ the services of Council Aides in serving constituents. The Council Aides are contract employees of the Mayor or individual Council members and funding for their salary, health insurance and parking is provided through the Mayor and Council budgets.
In order to facilitate payroll services the following services are required: preparation and issuance of payroll checks, preparation of payroll tax liabilities, issuance and preparation of payroll reports, employee processing services, COBRA administration services and processing of health care reimbursements, deductions, and host.
A Request for Proposals was issued May 25, 2016 with a pre-submittal conference conducted on June 7, 2016. Seven (7) proposals were received by the June 24, 2016 submission deadline. Two (2) proposals were deemed non-responsive for evaluation as they either failed to meet the pricing requirements of the RFP or failed to submit any of the proposal requirements of the RFP. An evaluation/selection committee was formed and met on August 2, 2016 to evaluate and discuss submissions. The evaluation/selection committee recommended Soria, Inc. dba Corporate Payroll Administrators, Inc. for award.
The evaluation of each proposal w...
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