DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: CityWide
SUBJECT:
Fire Engines
SUMMARY:
An ordinance accepting the offer from Siddons-Martin Emergency Group to provide nine (9) replacement Velocity Compressed Air Foam System (CAFS) Fire Engines for the San Antonio Fire Department for a total cost of $6,275,076.00. Funding is available from the Equipment Renewal and Replacement Fund (ERRF).
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the offer submitted by Siddons-Martin Emergency Group utilizing the BuyBoard cooperative contract number 491-15 to provide nine (9) replacement Velocity CAFS Fire Engines for the San Antonio Fire Department for a total cost of $6,275,076.00, which includes a $1,500.00 BuyBoard cooperative contract fee.
This contract will provide the San Antonio Fire Department with nine (9) replacement pumper trucks to assist in fighting fires and other emergency response requirements. Current Fire Department inventory consists of 20 frontline ladder trucks, 7 spare units; 51 frontline pumper trucks and 17 spare units. With a lead time of up to 310 days, use of the BuyBoard cooperative will allow the order to be placed early in the fiscal year and ensure that the fire engines are received at the time existing equipment is due for replacement.
The life expectancy of these replacement pumper trucks is 180 months and will be funded through the Equipment Renewal and Replacement Fund.
ISSUE:
This contract will provide the City of San Antonio Fire Department with replacement pumper trucks to assist in fighting fires and other emergency response requirements.
These units will be purchased from Siddons-Martin Emergency Group utilizing the BuyBoard cooperative contract number 491-15. This purchase will be made in accordance with the Texas Local Government Purchasing Cooperative passed on ordinance 97097, dated 1/30/2003.
The BuyBoard Cooperative Program is administered by the Texas BuyBoard Cooperative. All products and services included in this cooperative were competitively bid and awarded by the Cooperative’s Board of Trustees based on Texas statutes.
The units have a five year bumper to bumper warranty. The engine is covered by a five year/100,000 mile warranty and the transmission warranty is five years/unlimited miles.
Due to the lack of small, minority, and/or women businesses available to provide these goods and services, the SBEDA Program did not apply to this solicitation.
The recommended award is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to goods/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
The current pumper trucks have met or will meet their age or mileage requirement cycles before replacement. The replacement date is considered the optimum time for replacement as delaying the acquisition could make the vehicles no longer economically feasible to repair and could lead to the department’s inability to provide essential services.
FISCAL IMPACT:
The total cost for this contract is $6,275,076.00 which will be funded utilizing the Equipment Renewal and Replacement Fund.
RECOMMENDATION:
Staff recommends the approval of this purchase with Siddons-Martin Emergency Group for a total cost of $6,275,076.00.
This contract is procured by means of cooperative purchasing and a Contracts Disclosure Form is not required.