DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: CityWide
SUBJECT:
Annual Contract for Event Attendant Services at Alamodome
SUMMARY:
This ordinance authorizes acceptance of a contract with Staff Pro, Inc. to provide event attendant services for the Convention and Sports Facilities Department for events held at the Alamodome for an estimated annual average cost of $1,200,000.00. Funding for this contract is available through the FY 2017 Community & Visitor Facilities Fund Operating Budget.
BACKGROUND INFORMATION:
Submitted for Council consideration and action is a proposal submitted by Staff Pro, Inc. to provide event attendant services for the Convention and Sports Facilities Department for events held at Alamodome on an as-needed basis.
The City issued a Request for Competitive Sealed Proposals for "Annual Contract for Event Attendant Services at Alamodome" (RFCSP 6100007393) on April 21, 2016, with a submission deadline of May 27, 2016. Six proposals were received. A total of three proposals were deemed non-responsive; one proposal was deemed non-responsive by the Economic Development Department due to respondent's failure to meet the Small Business Economic Development Advocacy subcontracting requirement. One proposal was deemed non-responsive due to respondent submitting exceptions to the price schedule and one respondent was deemed non-responsive for submitting an incomplete price schedule. Staff Pro, Inc. was selected based on the City's standard RFCSP evaluation process.
The evaluation committee consisted of representatives from the Office of the City Manager and Convention and Sports Facilities Department. The Finance Department, Purchasing Division, facilitated by ensuring compliance with City procurement policies and procedures. The proposals were evaluated based on the firm's qualifications, experience, service quality, previous performance, proposed plan and price schedule. Additional categori...
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