DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Annual Contracts for Office Furniture
SUMMARY:
This ordinance authorizes acceptance of contracts with Gateway Printing & Office Supply, Inc., OfficeSource, Ltd., Staples Contract & Commercial, Inc., Texas Wilson Office Furniture & Services, and Workplace Resource, LLC, to provide the City with the purchase, delivery and installation of systems furniture, freestanding furniture, seating, filing systems and related design and support services on an as needed basis for an estimated annual cost of $1,650,000.00. Funding for this contract is available through the FY 2017 Operating Budget.
BACKGROUND INFORMATION:
The City issued a Request for Competitive Sealed Proposals (RFCSP) for the purchase, delivery and installation of office furniture for City departments. Historically, furniture has been solicited through an Invitation for Bid with the contract award based solely on price. However, the RFCSP solicitation method allows the City to consider factors other price when making an award recommendation. In addition to price, the evaluation committee was able to base their recommendation on the respondents' experience, quality of services provided, delivery, price and financial stability. In addition, this solicitation method allowed application of the SBE Prime Contract Program tool to encourage small business participation.
Furniture purchased from the resultant contract will be used to replace existing furniture or to furnish new or existing office spaces. The City has previously made extensive investments from the following furniture lines: Allsteel, Global, HON, Mayline, National and Steelcase. These primary lines of furniture were identified in the solicitation due to the need to match existing furniture in the City's inventory. However, the following alternate furniture lines were proposed during the solicitation process: Teknion, Kimball an...
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