DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: CityWide
SUBJECT:
Annual Contract for Fire Alarm System Inspection, Maintenance, Testing and Repair Services for BES
SUMMARY:
This ordinance authorizes acceptance of a contract with SimplexGrinnell to provide fire alarm system inspections, maintenance, testing and repair services for the Building and Equipment Services Department for a total estimated annual amount of $81,000.00. Funding for this contract is available through the FY2017 Facilities Fund Operating Budget.
BACKGROUND INFORMATION:
Submitted for Council consideration and action is a proposal submitted SimplexGrinnell to provide fire alarm system inspections, maintenance, testing and repair services at 29 locations for the Building and Equipment Services Department.
The City issued a Request for Competitive Sealed Proposal for "Annual Contract for Fire Alarm System Inspection, Maintenance, Testing and Repair Services for BES" (RFx 6100007590, RFCSP 16-065) on May 17, 2016, with a submission deadline of July 8, 2016. Five proposal responses were received and were deemed eligible for review. SimplexGrinnell was selected based on the City's standard RFCSP evaluation process.
The evaluation committee consisted of representatives from the Building and Equipment Services Department and San Antonio Public Library. The Finance Department, Purchasing Division, facilitated by ensuring compliance with City procurement policies and procedures. The proposals were evaluated based on the firm's qualifications, experience, service quality, previous performance, proposed plan and price schedule. Additional categories of consideration included references and financial qualifications.
The evaluation of each proposal response was based on a total of 100 points; 40 points allotted for experience, background, qualifications; 30 points allotted for proposed plan; and 15 points allotted for respondent's price schedule. Fift...
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