City of San Antonio - File #: 16-5604

• File #: 16-5604
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 12/1/2016
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $393,500.00: (A) Follett Higher Education Group, Inc. for textbooks, (B) Artesia Springs LLC for bottled water, (C) Flint Trading, Inc. for hot applied thermoplastic and permanent prefabricated pavement markings, (D) GT Distributors Inc. for Streamlight firefighter flashlights, batteries and ancillaries, and (E) LexisNexis Claims Solutions, Inc. for the LexisNexis Desk Officer Reporting System including implementation, maintenance and support. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
12/1/2016	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:

12/1/2016 Annual Contracts


SUMMARY:

An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $393,500.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:

A. Follett Higher Education Group, Inc. for Textbooks, $50,000.00 annually (1 contract, Department of Human Services)

B. Artesia Springs LLC for Bottled Water, $132,000.00 annually (1 contract, Citywide)

C. Flint Trading, Inc. for Hot Applied Thermoplastic and Permanent Prefabricated Pavement Markings, $93,000.00 annually (1 contract, Transportation & Capital Improvements Department)

D. GT Distributors Inc. for Streamlight Firefighter Flashlights, Batteries & Ancillaries, $22,500.00 annually; $90,000.00 contract period (1 contract, Fire and Aviation Departments)

E. LexisNexis Claims Solutions, Inc. for LexisNexis Desk Officer Reporting System including Implementation and Maintenance & Support, $96,000.00 year one; $285,601.98 contract period (1 contract, Police Department)



BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of low qualifying bid:
A. Follett Higher Education Group, Inc. for Textbooks, $50,000.00 annually, upon award through December 31, 2020 with two, one year renewal options - will provide the Department of Human Services educational support and resources to clients enr...