DEPARTMENT: Transportation & Capital Improvements Management Services
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 2
SUBJECT:
Contract Award: (Construction) Martin Luther King Park Improvements Project
SUMMARY:
An ordinance for the Martin Luther King Park Improvements Project awarding a construction contract including three alternates to J3 Company, LLC in an amount of $2,612,414.04, a 2012-2017 General Obligation Bond-funded Project located in Council District 2.
BACKGROUND INFORMATION:
Project Background
The 2012-2017 Bond Program approved $2 million for improvements at Martin Luther King Park Project. In addition, funds in the total amount of $2 million in Streets, Bridges and Sidewalks Bond funds have been identified for use on this project due to the evolution and increase in the project’s scale during and public input process. The balance of the Project funds approved by voters will be used for design services, environmental services, advertising and project management, with any remaining funds to be realized as bond savings.
As developed and approved through the public input process, this project provides for the demolition of the existing low water crossing at the Salado Creek within Martin Luther King Park and the construction of a bridge structure at the same low water crossing location. In addition, construction will include new asphalt paving leading up to the bridge, modifications to existing parking stalls, modifications to the existing Salado Greenway Hike and Bike Trail and installation of gates and post and cable barriers within the Wheatley Sports Complex north of the new bridge. In addition, the project provides for new entry signage at Martin Luther King Drive and modified entry signage at Houston Street. Project construction is anticipated to begin December 2016 and estimated to be completed by October 2017.
Procurement of Services
This project was advertised for construction bids in September 2016 in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily and on TVSA. Bids for this project were opened on October 4, 2016 and four (4) bidders responded. Of these, J3 Company, LLC submitted the lowest responsive bid. A matrix of the bid outcome is included herein.
Small Business Office applied a 23% Minority/ Women-Owned Business Enterprise (M/WBE) and 4% African American Business Enterprise (AABE) subcontracting goal to this solicitation and J3 Company, a Small Business Enterprise, committed to 6.91% M/WBE subcontracting goal.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
This ordinance for the Martin Luther King Park Improvements Project accepts the lowest responsive bid and awards a construction contract, including three additive alternates, to J3 Company, LLC in the amount of $2,612,414.04, a 2012-2017 Bond funded project located in Council District 2.
This project provides for the demolition of the existing low water crossing at the Salado Creek within Martin Luther King Park and the construction of a bridge structure over the same low water crossing location. In addition, construction will include new asphalt paving leading up to the bridge, modifications to existing parking stalls, modifications to the existing Salado Greenway Hike and Bike Trail and installation of gates and post and cable barriers within the Wheatley Sports Complex north of the new bridge. In addition, the project provides for new entry signage at Martin Luther King Drive and modified entry signage at Houston Street. Project construction is anticipated to begin December 2016 and estimated to be completed by October 2017.
ALTERNATIVES:
As an alternative, this Project could be delivered utilizing another delivery method. However, considering the additional time required for another solicitation process, this adversely would affect the timely completion of the Project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $2,612,414.04 payable to J3 Company, LLC. of which $612,414.04 is allocated from Proposition 3 funding and $2,000,000 from Proposition 1 funding. Funds are available from 2012-2017 Bonds and are included in the FY 2017-2022 Capital Improvement Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance accepting the lowest responsive bid and awarding a construction contract in the amount of $2,612,414.04 to J3 Company, LLC, for construction of the Martin Luther King Park Improvements Project.