DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
12/8/16 Annual Contracts
SUMMARY:
An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $495,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:
A. Tehco, Inc. for Gasoline & Diesel Refueling Parts & Service, $72,000.00 annually (1 contract, Building and Equipment Services)
B. Earth Networks, Inc. for WeatherBug Outdoor Lightning Alerting System Services and Equipment, $39,000.00 annually; $195,000.00 contract period (1 contract, Aviation Department)
C. KONE, Inc. for Elevator and Escalator Preventative Maintenance, $384,000.00 contract period (1 contract, Convention & Sports Facilities)
BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.
Contract procured on the basis of low bid:
A. Tehco, Inc. for Gasoline & Diesel Refueling Parts & Service, $72,000.00 annually; January 1, 2017 through March 31, 2020, with two, one year renewal options - will provide Building and Equipment Services with gasoline and diesel refueling equipment parts and service on an annual contract basis. This contract includes monthly preventive maintenance at 11 refueling facilities with approximately 90 pumps.
Contract procured on the basis of sole source:
B. Earth Networks, Inc. for WeatherBug Outdoor Lightning Alerting System Services and Equipment, $39,000.00 annually; $195,000.00 contract...
Click here for full text