DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Medical Special Operations Unit Ambulance
SUMMARY:
This ordinance authorizes acceptance of a contract with Mac Haik Dodge Chrysler Jeep to provide one replacement medical special operations unit (MSOU) ambulance for a total cost of $277,050.00, which includes a $1,000.00 HGAC cooperative fee funded from the Equipment Renewal and Replacement Fund.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the offer submitted by Mac Haik Dodge Chrysler Jeep utilizing the Houston-Galveston Area Council cooperative contract number AM10-16 to provide one replacement MSOU ambulance for a total cost of $277,050.00, which includes a $1,000.00 HGAC cooperative fee.
The purchase will provide the San Antonio Fire Department, Emergency Medical Services Division with one replacement turnkey Class 1, Type 1, MSOU ambulance to be installed on a Dodge 4500 cab and chassis truck. This ambulance has a generator powered EMS module. Currently, the Fire Department Emergency Medical Services Division (EMS) utilizes 63 units, which are composed of 33 frontline units, 8 peak period units, with 22 units in reserve. This ambulance will replace an existing unit which will be taken out of service and prepared for auction as the new unit is placed into operation.
ISSUE:
The contract will provide the City of San Antonio Fire Department’s Emergency Medical Services Division with one replacement Type I Ambulance to support their advanced life support program.
This unit will be purchased from Mac Haik Dodge Chrysler Jeep utilizing the Houston-Galveston Area Council cooperative contract number AM10-16 (expires September 30, 2018). This purchase will be made in accordance with the Houston-Galveston Cooperative Program passed on resolution 96-41-48 dated 10/10/1996.
The Houston-Galveston Cooperative Program is administered by the Houston-Galveston Area Council Cooperative. All products and services included in this cooperative were competitively bid and awarded by the Cooperative’s Board of Trustees based on Texas statutes.
The cab and chassis have a 100,000 mile/5 year power train and a 35,000 mile/36 month bumper to bumper warranty. The ambulance body has a lifetime module warranty.
Due to the lack of small, minority, and/or women businesses available to provide these goods and services, the SBEDA Program did not apply to this solicitation.
The recommended award is an exception to the Local Preference Program.
The Veteran-owned Small Business Preference Program does not apply to goods / supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
The current vehicle scheduled for replacement has met or will meet the age and mileage requirement cycle and may not be economically feasible to repair. If this replacement ambulance is not purchased, the Fire Department’s ability to provide advanced life support for the residents of San Antonio and surrounding areas could be impacted. The alternatives are to continue to use the vehicle currently available and incur increasing maintenance costs or to limit access of the services, compromising public health and emergency medical services coverage for the entire City.
FISCAL IMPACT:
The total cost of this contract is $277,050.00 which includes a $1,000.00 HGAC cooperative fee, will be funded utilizing the ERRF.
RECOMMENDATION:
Staff recommends the approval of this purchase with Mac Haik Dodge Chrysler Jeep for a total cost of $277,050.00.
This contract is procured by means of cooperative purchasing and a Contracts Disclosure Form is not required.