City of San Antonio - File #: 16-6005

• File #: 16-6005
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 1/12/2017
• Posting Language: An Ordinance authorizing a contract with Upstage Center, Inc. to provide rigging services at the Alamodome for the Convention and Sports Facilities Department for an estimated annual amount of $227,000.00, funded from the Hotel Occupancy Tax Alamodome Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
1/12/2017	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Rigging Services for the Alamadome


SUMMARY:

This ordinance authorizes a contract with Upstage Center, Inc. to provide rigging services at the Alamodome for the Convention and Sports Facilities Department for an estimated annual average amount of $227,000.00. Funding for this contract is available through the Hotel Occupancy Tax Alamodome Fund.


BACKGROUND INFORMATION:

Submitted for Council consideration and action is the proposal submitted by Upstage Center, Inc. to provide rigging services for the Alamodome. Rigging services are needed to transition one event to another and for other special projects or maintenance and repair tasks. The resultant contract will require Upstage Center, Inc. to engineer, plan, layout, and perform load limit calculations for department provided rigging equipment to safely suspend from the Alamodome ceiling, banners, trusses, curtain systems, sound and lighting equipment and any other installations for facility and event productions.

The City issued a Request for Competitive Sealed Proposal for "Annual Contract for Rigging Services for the Alamodome" (RFCSP 6100006961) on March 20, 2016, with a submission deadline of April 20, 2016.

The evaluation committee consisted of representatives from the Office of the City Manager, Convention and Sports Facilities Department and the Convention and Visitor Commission Board. The Finance Department, Purchasing Division, facilitated by ensuring compliance with City procurement policies and procedures. The proposals were evaluated based on the firm's qualifications, experience, service quality, previous performance, proposed plan and price schedule. Additional categories of consideration included references and financial qualifications.

The evaluation of each proposal response was based on a total of 100 points; 30 points allotted for experience, background, qualifications; 25 poi...