CITY OF SAN ANTONIO
FINANCE DEPARTMENT
Interdepartmental Correspondence
TO: Sheryl Sculley, City Manager
FROM: Troy Elliott, CPA, Deputy Chief Financial Officer
COPIES: Audit Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Norbert Dziuk, Procurement Operations Lead
SUBJECT: Consideration of High Profile Solicitations for Release
DATE: January 17, 2017
The following high profile solicitations are scheduled to be released within the next month:
Annual JOC Contract for On-Call HVAC Services (Aviation) - Provides for on-call HVAC services to the San Antonio Airport System to ensure the facilities are timely and properly maintained.
Release Date: January 25, 2017
Closing Date: February 24, 2017
Proposed Council Date: June 2017
Estimated Value: $4 Million
Contact Information: Russ Handy, Director, Aviation
Evaluation Criteria: Experience, Background, Qualifications - 40 points; Proposed Plan - 30 points; Pricing - 10 points; SBEDA Program - 20 points (10 points SBE Prime Contract Program, 10 points MWBE Prime Contract Program)
Voting Members: Carlos Contreras, Assistant City Manager; Russ Handy, Aviation Director; Randy Gray, Aviation Facilities Manager; Jose Correa, Building and Equipment Assistant Director
Dangerous Premises Lot Clearing (DSD) - Seek contractor(s) to provide mowing, cleaning and securing of vacant structures and painting over graffiti.
Release Date: February 10, 2017
Closing Date: March 20, 2017
Proposed Council Date: June 12, 2017
Estimated Value: $1.625 Million
Contact Information: Michael Shannon, Assistant Director, Development Services
Evaluation Criteria: Experience, Background and Qualifications - 25 points; Proposed Plan - 30 points; Pricing - 10 points; Local Preference Program - 10 points; Veteran Owned Small Business Preference Program - 5 points; SBEDA Program - 20 points (10 points SBE Prime Contract Program, 10 points MWBE Prime Contract Program)
Voting Members: Michael Shannon, Assistant Director; Alma Martinez-Jimenez, Senior Special Projects Manager; Danny Liguez, Development Services Manager; Jenny Ramirez, Code Enforcement Manager; Martin Ruiz, Development Services Manager; Rita Basta, Fiscal Analyst
Dental Health Plans (HR) - Dental Health Plans for Civilians and Retirees; One self-insured plan and one fully insured plan.
Release Date: January 22, 2017
Closing Date: February 24, 2017
Proposed Council Date: August, 2017
Estimated Value: $3.335 Million
Contact Information: Lori Steward, Director, Human Resources
Evaluation Criteria: Experience, Background, Qualifications - 25 points; Proposed Plan - 40 points; Pricing - 20 points; Local Preference Program - 10 points; Veteran Owned Small Business Preference Program - 5 points
Voting Members: Ben Gorzell, Chief Financial Officer; Lori Steward, Human Resources Director; Wanda Heard, Assistant Director; Patricia Atkins, Benefits Policy Administrator, Board Designee, RECOSA
Household Hazardous Waste Collection (SWMD) - Collection, categorization, packaging, transportation, and disposal of the household hazardous waste in compliance with applicable federal, state and local laws.
Release Date: January 23, 2017
Closing Date: February 27, 2017
Proposed Council Date: June 29, 2017
Estimated Value: $7.5 Million
Contact Information: David W. McCary, Director, Solid Waste Management
Evaluation Criteria: Experience, Background, Qualifications - 40 points; Proposed Plan - 25 points; Pricing - 20 points; Local Preference Program - 10 points; Veteran Owned Small Business Preference Program - 5 points
Voting Members: Peter Zanoni, Deputy City Manager; David W. McCary, Solid Waste Management Director; Josephine Valencia, Assistant Director; Ka Rhonda Crummie, Solid Waste Administrator; Joseph Krupa, Solid Waste Manager; Jorge Paramo, Compliance Coordinator, Edwards Aquifer Authority
On-Call Civil Engineering (TCI) - On-Call contract to provide civil engineering services. Services may include, but are not limited to: roadway and drainage design, preparation of construction plans and specifications, site layout preparation, site grading design and coordination and assistance with applicable permitting and code requirements.
Release Date: January 20, 2017
Closing Date: February 20, 2017
Proposed Council Date: Mary 2017
Estimated Value: $2.25 Million
Contact Information: Razi Hosseini, Assistant Director, Transportation and Capital Improvements
Evaluation Criteria: Experience, Background, Qualifications - 40 points; Proposed Management Plan - 20 points; Team’s Experience with San Antonio Issues and Past Experience with City of San Antonio Contracts - 20 points; SBEDA Program - 20 points (ESBE Prime Contract - 10 points; MWBE Prime Contract - 10 points)
Voting Members: Razi Hosseini, Assistant Director; Luis Maltos, Capital Programs Manager; Veronica Barefield, Senior Engineering Associate; Richard Grochowski, Assistant City Engineer; Robert Reyna, Senior Engineer